Write with Gemini 4 Hydrogen — ~40% less drafting time and over 5× fewer fabricated claims.

OpenSolicitation 26-09

Cloud-Based Human Resources Information System (HRIS) Implementation and Support

Buyer
Rivanna Water and Sewer Authority and Rivanna Solid Waste Authority
Place of performance
695 Moores Creek Lane, Charlottesville, VA 22902 (Offsite)
Submission deadline
Dec 16, 2026

Draft your response

Create a free account to draft a response using this RFP and your company documents.

1 proposal a month on Free · No credit card required

Write proposal for this RFP
Team preparing a proposal together
0 of 5 free RFP views today

What the buyer needs

AI summary

The Rivanna Water and Sewer Authority and Rivanna Solid Waste Authority seek a cloud-based, hosted ERP Human Resources Information System to manage human resources, timekeeping, and payroll functions through a single, unified system. The requested scope includes implementation, configuration, data migration, integrations, custom reporting, training, ongoing support, system updates, and licensing services, with multi-company processing and general ledger integration. Offerors must be onshore US organizations authorized to transact business in the Commonwealth of Virginia. Proposals are due by 3:00 PM EST on December 16, 2026, and may be mailed, hand-delivered, or submitted digitally via email or online. The Authorities will evaluate and rank proposals, may conduct interviews or demonstrations, and will negotiate price and contract terms with selected offerors. The initial contract period runs from January 26, 2027, through January 25, 2028, with four successive one-year renewal options.

Scope of work

  • Cloud-based, hosted ERP HRIS solution for HR, timekeeping, and payroll
  • Implementation, configuration, data migration, integrations, and APIs
  • Core HR, employee records, position management, and self-service tools
  • Payroll processing, tax reporting, and General Ledger posting integration
  • Testing, payroll validation, training, and go-live support
  • Ongoing customer support, system updates, and subscription licensing
  • Multi-company processing capability
  • Electronic forms, signatures, and configurable workflows

How proposals are evaluated

CriterionWeight / scoring
Functional capabilities and overall solution fit25 points
Implementation approach, timeline, and vendor resources15 points
Cybersecurity, data protection, and integration15 points
Reporting, analytics, and dashboards10 points
Digital accessibility10 points
Vendor qualifications, public-sector experience, and references10 points
Employee and manager usability and customer support5 points
Five-year total cost of ownership10 points

Minimum qualifications

  • Authorized to transact business in the Commonwealth of Virginia
  • Onshore (US Organization Only)
  • Current SOC 2 Type II report compliance
  • ISO/IEC 27001 certification
  • Applicable Federal, State, or Local licenses to legally perform services
  • Experience providing HRIS goods and services

Documents to include with your response

  • Signed RFP coversheet and all addenda acknowledgments
  • Completed State Corporation Commission Form (Attachment A)
  • Completed Client Reference List (Attachment B)
  • ICT accessibility certification or Accessibility Conformance Report and Roadmap
  • Copies of applicable Federal, State, or Local licenses
  • Written narrative statement of experience and assigned personnel qualifications
  • Specific plans for providing proposed goods and services
  • Proposed pricing schedule for no less than five years

How to submit

Method
Electronic via eVA or sealed hard copy by mail or hand delivery
Instructions
Submit one (1) original in searchable PDF format via eVA, or deliver sealed proposals to Rivanna Water and Sewer Authority, Attn: Miranda Baird, 695 Moores Creek Lane, Charlottesville, VA 22902. Include one redacted copy if proprietary.
Write proposal for this RFP