What the buyer needs
AI summaryThe New Mexico Public Schools Insurance Authority (NMPSIA) seeks a Third-Party Administrator to provide property and liability claims administration services. The contractor must investigate, evaluate, process, manage, and resolve first- and third-party claims across Property, Crime, Automobile Physical Damage, Cyber Liability, Automobile Liability, General Liability including Sexual Abuse, and Errors & Omissions Liability, with senior claims management triaging each newly reported claim. Eligibility is restricted to onshore United States organizations, and all work will be performed offsite. Offerors must submit one electronic proposal by December 16, 2026, to [email protected], with Technical and Cost proposals uploaded separately and a redacted file included if confidential information is present. NMPSIA evaluates proposals using pass/fail mandatory specifications—requiring a statement of concurrence, a signed Letter of Transmittal Form, and an unaltered Campaign Contribution Disclosure Form—alongside scored categories such as organizational references. A performance bond is not required for this procurement.
Scope of work
- Receive, review, document, and process all claims, incidents, and loss reports.
- Conduct and document initial coverage evaluations and draft reservation-of-rights or denial letters.
- Require senior claims management to review and triage each newly reported claim before assignment.
- Investigate reported property claims or losses based on nature, severity, and potential exposure.
- Manage Property, Crime, Automobile Physical Damage, Cyber, Automobile, General, and Errors & Omissions Liability claims.
- Identify, monitor, and timely report claims approaching excess insurance or reinsurance reporting thresholds.
- Consult with Authority leadership on significant reserve changes and obtain approval for material adjustments.
- Reimburse the Authority for administrative penalties or losses from impaired excess or reinsurance coverage.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| B. 1. Organizational Experience | 150 |
| B. 3. Mandatory Specification | Pass/Fail |
| C.4. Campaign Contribution Disclosure Form | Pass/Fail |
| C.6. Cost | 300 |
Minimum qualifications
- Onshore (USA Organization Only)
- Provide a minimum of five (5) external references from similar engagements
Documents to include with your response
- Technical Proposal (excluding any cost information)
- Cost Proposal (Cost Response Form in APPENDIX D, E and F)
- Letter of Transmittal Form (APPENDIX G)
- Campaign Contribution Disclosure Form (APPENDIX B)
- Organizational Reference Questionnaire (APPENDIX H) submitted directly by references
- Acknowledgement of Receipt Form (APPENDIX A)
- Separate redacted electronic file (if confidential information is included)
- New Mexico/Native American Resident or Veteran Preference Certificate (if applicable)
How to submit
- Method
- Electronic-only via email
- Instructions
- Submit one electronic copy each of the Technical Proposal and Cost Proposal as separate uploads (under 50mb per file) to [email protected], plus a separate redacted electronic file if confidential information is included.