What the buyer needs
AI summaryThe City of Union City seeks proposals for auditing services from January 1, 2027, through December 31, 2027. The selected vendor will perform onsite audits of books and financial records, supervise clerical staff, compile financial statements, conduct field visits, and prepare detailed reports with findings and recommendations. Eligible onshore U.S. proposers must hold all applicable licenses, possess significant New Jersey public sector auditing experience, and comply with state affirmative action requirements. Applicants must submit proposals digitally via email or online, including accountant qualifications, four references, hourly rates, and a total not-to-exceed cost. Proposals must also include a Statement of Ownership Disclosure, Iran and Russia/Belarus certifications, and a New Jersey Business Registration Certificate. The City will evaluate submissions using selection criteria that include experience and references.
Scope of work
- Making routine investigations, examinations, and audits of books and financial records
- Auditing varied financial transactions and records per regulations and accounting procedures
- Assigning and supervising the work of clerical employees
- Compiling financial and other statements and reports using basic data
- Conducting periodic reviews of financial transactions with field visits
- Preparing detailed auditing and accounting reports with findings and recommendations
- Maintaining essential records and files
- Providing monthly billing statements showing contract amounts and unbilled funds
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the individuals who will perform the tasks and the amounts of their respective participation | Not specified |
| Experience and references | Not specified |
| Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter | Not specified |
| Cost competitiveness | Not specified |
Minimum qualifications
- Significant experience in New Jersey public sector auditing
- Maintain all applicable licenses
- Proof of business registration with the New Jersey Division of Taxation
- Compliance with Affirmative Action requirements (N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq.)
- At least four references, three with knowledge of service to a public entity
Documents to include with your response
- Firm name, addresses, areas of practice, and assigned auditors
- Accountant education, experience, qualifications, and similar project experience
- Cost details including hourly rates, time estimates, expenses, and not-to-exceed total
- Statement of Ownership Disclosure
- Disclosure of Investment Activities in Iran Form
- Certification of Non-Involvement in Prohibited Activities in Russia or Belarus
- Business Registration Certificate
- Statement Concerning Ethics Complaints
- Mandatory Equal Employment Opportunity / Affirmative Action documentation
How to submit
- Method
- Sealed hard copy
- Instructions
- Submit one original and two (2) copies on white 8 1/2" x 11" paper to Hilda I. Rosario, City Clerk, City of Union City, 3715 Palisade Avenue, Union City, New Jersey 07087.