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OpenSolicitation RFP-W-1802

Short Term Disability, Life, and Accidental Death and Dismemberment Broker Services

Buyer
City of Warren
Place of performance
Offsite, with scheduled visits to City of Warren, Michigan facilities upon request
Submission deadline
Dec 2, 2026

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What the buyer needs

AI summary

The City of Warren seeks a vendor to provide short term disability, life, and accidental death and dismemberment broker services. The contractor will perform ongoing analysis and evaluation of current City insurance plans, monitor plan performance, and provide written recommendations for plan amendments to improve coverage, reduce costs, or maintain regulatory compliance. The scope includes assisting City administration with employee benefit goals, financial underwriting, claims and renewal analysis, budget projections, and preparing insurance solicitations. The broker will also market coverages, analyze insurer proposals, verify policies and invoices for accuracy, and help aggressively manage insurance coverage costs. Only onshore USA organizations are eligible to bid, and all work will be performed offsite. Questions must be submitted no later than November 19, 2026, and the City is currently looking for proposals.

Scope of work

  • Provide ongoing analysis, review, and evaluation of current City insurance plans
  • Monitor plan performance and provide reports to City Human Resources and Risk Administration
  • Assist in designing, developing, and evaluating short- and long-range employee benefit strategies
  • Prepare solicitations and market short-term disability, life, and AD&D insurance coverages
  • Review, consolidate, and present carrier proposals with analysis and recommendations
  • Review all policies, binders, endorsements, and invoices for accuracy prior to delivery
  • Assist with claims submittal, administration, and employee or retiree inquiries
  • Provide ongoing assistance in aggressively managing insurance coverage costs

How proposals are evaluated

CriterionWeight / scoring
Experience of the agent with similar insurance programsNot specified
Agent's experience and reputation for satisfactory work, judgment, integrity, and reliabilityNot specified
Results of interview, if requiredNot specified

Minimum qualifications

  • Licensed to conduct business in the State of Michigan
  • In business for a minimum of five years
  • Annual premium volume over $1,000,000, excluding Personal Lines and Property
  • Errors and Omissions Insurance with a minimum limit of $1,000,000
  • Compliance with the Equal Employment Opportunity Act
  • Preferably at least three years experience with two governmental/municipal accounts

Documents to include with your response

  • Completed and signed Proposal Form (Page 4)
  • Signed addenda acknowledgments and copies of addenda
  • Narrative responses to Questionnaire items
  • Company description and ownership list if applicable
  • Resumes and copies of professional licenses for key personnel
  • List of Exceptions, if any
  • Relationship disclosure
  • Certificate of Insurance (submitted by insurance agency for awarded vendor)

How to submit

Method
Electronic via the BidNet (MITN) procurement system
Instructions
Complete the proposal form, sign Page 4 and all appropriate areas, scan, and upload the completed document (pages 1-35) to BidNet (MITN).