What the buyer needs
AI summaryThe government authority located in New York seeks a vendor to provide annual audit and certified public accountant services. The selected vendor will audit its financial statements and provide related tax and accounting advisory services for fiscal years ending December 31, 2026, 2027, and 2028, with options to renew for 2029 and 2030. The scope includes preparing audited financial statements with all required footnotes, filing annual federal Form 990, state non-payroll tax filings including CHAR500, and annual Forms 1099. The vendor must also issue a management letter to the Board of Directors, conduct an exit conference with management, and present the audited statements to the Governance, Finance, or Audit Committee. Only onshore USA organizations are eligible to bid, and all work will be performed offsite. Vendors must submit any questions no later than November 19, 2026, and the buyer is currently looking for proposals.
Scope of work
- Perform annual certified financial statement audit in accordance with U.S. GAAS
- Evaluate internal controls and review organizational records
- Assist with year-end closing, adjusting entries, and fixed asset schedules
- Prepare audited financial statements with all required footnotes
- Prepare and file federal Form 990, CHAR500, and annual Forms 1099
- Issue management letter to the Board of Directors
- Conduct exit conference and present audit results to the Board
- Provide 2 hours per year of ongoing accounting support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant nonprofit audit and tax experience and qualifications | Not specified |
| Understanding of Destination Dutchess’ needs and the scope of work | Not specified |
| Proposed audit approach, timeline, and year-round communication plan | Not specified |
| Qualifications and continuity of the engagement team | Not specified |
| Peer review results and quality control | Not specified |
| Cost and overall value | Not specified |
Minimum qualifications
- U.S.-based Certified Public Accounting firm
- Licensure to practice public accounting in New York State
- Independence from Destination Dutchess
- Current AICPA peer review rating of 'pass' with no pending disciplinary actions
- Experience auditing nonprofit organizations, particularly 501(c)(6) associations and DMOs
- Experience preparing Form 990 and related exempt organization tax filings
- Engagement team members meeting New York State CPE requirements
- Certificate of Professional Liability Insurance
Documents to include with your response
- Firm overview including size, locations, audit professionals, and nonprofit experience
- Engagement team biographies with licenses and relevant experience
- Proposed audit and tax approach and timeline
- Year-round communication plan and expected response time
- List of current comparable nonprofit clients with at least three references
- Most recent peer review report and disciplinary action disclosure
- Confirmation of New York State continuing professional education compliance
- Transition plan, if not the incumbent firm
- Proposed all-inclusive multi-year fees and standard hourly rates
- Artificial Intelligence and automated processing disclosure
How to submit
- Method
- Electronic via BidNet
- Instructions
- Submit proposals via BidNet by November 25, 2026. Proposals will not be accepted via email or mail. Questions must be entered into BidNet by November 19, 2026.