What the buyer needs
AI summaryThe buyer seeks a vendor to provide a centralized Drawing Management System and professional consulting services for document and records management, engineering drawing lifecycle management, GIS integration, and enterprise data management. Services include assessing existing drawing repositories, gathering requirements, designing and implementing the system, migrating data, developing metadata, integrating enterprise systems, conducting quality assurance, training users, and providing ongoing support. The scope covers implementing and configuring enterprise Drawing Management Systems, engineering document control, CAD and BIM standards, metadata management, and records governance. Consultants must provide GIS and enterprise integration expertise and demonstrate experience with cloud-based document management systems that support secure storage, retrieval, sharing, and lifecycle management of digital records. Only onshore USA organizations are eligible to bid, and the work will be performed offsite. A pre-bid meeting is scheduled for November 24, 2026, and all questions must be submitted no later than November 30, 2026.
Scope of work
- Assessment of existing drawing repositories, requirements gathering, and system design.
- Implementation, configuration, migration, and deployment of an enterprise Drawing Management System.
- Integration with GIS, ESRI, Autodesk Forma, and enterprise asset management systems.
- Document control, QA/QC, records governance, and metadata standards development.
- Workflow automation, business process management, and AI-assisted legacy data conversion.
- Security, compliance, access control, data protection, and business continuity practices.
- Reporting, analytics, visualization dashboards, and customizable search menus.
- User training, annual maintenance plans, and ongoing operation and support services.
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstrated experience and knowledge of the team for similar projects of similar size and complexity | Equally weighted |
| Project understanding and proposed technical approach | Equally weighted |
| Demonstrated experience in integrating and managing BIM/VDC and utilizing Lean Design & Construction | Equally weighted |
| Proposed approach to enhance diversity and inclusion of the proposed team | Equally weighted |
Minimum qualifications
- Demonstrated expertise in planning, implementation, configuration, and integration of enterprise Drawing Management Systems.
- Demonstrated expertise in integrating DMS with Autodesk, ESRI, and enterprise asset management systems.
- Experience with cloud-based document management systems, CAD/BIM standards, and records governance.
- All individuals responsible for technical disciplines must be registered Architects or Engineers in Massachusetts.
- MBE/WBE/VBE/SDVOBE certification must be current at the time of submittal.
Documents to include with your response
- Statement of Qualifications
- Cover Letter signed under the pains and penalties of perjury
- Statement in Cover Letter confirming ability to obtain requisite insurance coverage
- Architect/Engineer & Related Services questionnaires SF 330
- SF 330 Part IIs for the Prime and every sub-consultant
- MBE/WBE/VBE/SDVOBE certification letter from the Supplier Diversity Office
- DBE certification letter from MassUCP (if applicable)
How to submit
- Method
- Electronic via Bid Express
- Instructions
- Submit PDF files formatted for 8.5 x 11 paper via Bid Express (https://www.bidexpress.com/businesses/27137/home) using naming convention MPA project #_Company Name-YY-MM-DD.pdf. Limit resumes to 10 key individuals (1 page each), 10 projects (1 page each), and 10 pages for Section H/other materials.