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OpenSolicitation ITB-2027-13GH

Personal Computer and IT Asset Buyback Services for Gallup-McKinley County Schools

Buyer
Gallup-McKinley County Schools
Place of performance
Gallup-McKinley County School facilities throughout McKinley County, primarily GMCS Warehouse at 700 S. Boardman, Gallup, NM 87301, and contractor processing facilities.
Submission deadline
Nov 27, 2026

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What the buyer needs

AI summary

Gallup-McKinley County Schools seeks a vendor to provide personal computer buyback services for hardware and software assets, including desktops, laptops, tablets, monitors, printers, and educational systems from manufacturers such as Apple, Dell, HP, and Lenovo. The contractor will perform work onsite and offsite, provide all necessary parts, supplies, and qualified labor, and securely store equipment at no cost during services. Only onshore organizations in the United States are eligible to bid, and contractors must complete SAM.gov verification. Upon award, the successful bidder must furnish a Certificate of Liability Insurance naming the district as an additional insured and cap environmental or additional fees at 3 percent or $100 per job. Bidders must submit all forms and pricing spreadsheets through the GMCS Bonfire portal by November 27, 2026, at 2:00 PM local time. The district will host a recommended pre-bid conference on November 17, 2026, at 11:00 AM MDT, and written questions are due through Bonfire by November 18, 2026.

Scope of work

  • Sale, buyback, trade-in, or revenue share of retired technology assets
  • Equipment from manufacturers including Apple, Dell, Google, HP, Lenovo, Microsoft, Samsung
  • Desktops, laptops, iPads, tablets, monitors, printers, projectors, scanners, and peripherals
  • Industry-standard data erasure following NIST 800 Standards with detailed audit trails
  • Full ITAD logistics documentation and certificates of deprovision
  • Check inventory asset sheets and safely transport equipment from GMCS facilities
  • Provide return value as direct cash payout or other agreed value
  • Optional repair, preventative maintenance, and warranty services for district fleet

How proposals are evaluated

CriterionWeight / scoring
Highest responsible and responsive bidder offering best priceNot specified

Minimum qualifications

  • Properly trained, licensed, and/or certified for the required work
  • SAM.GOV verification completed by an authorized company representative
  • Qualified personnel trained to perform work under federal, state, and local regulations
  • Technical capability, relevant experience, equipment resources, and key personnel
  • Capability and facilities to provide the services bid
  • Newly formed or emerging businesses may qualify via principals or key staff experience

Documents to include with your response

  • Completed forms in the GMCS Bonfire Portal
  • Bid Table - HARDWARE (No. BT-01CF)
  • Bid Table - MISC HARDWARE (No. BT-37FW)
  • Catalog or List Pricing form (ITB-2027-13GH)
  • Price schedule(s) and flat rate for relevant services
  • Certificate of Liability Insurance (furnished upon award)
  • Detailed description of warranties or extended warranties if offered

How to submit

Method
Electronic via the GMCS Bonfire Portal
Instructions
All forms, pricing spreadsheets, and questionnaires must be submitted at https://gmcs.bonfirehub.com. Fax and hardcopy submittals will not be accepted.
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