What the buyer needs
AI summaryThe Virgin Islands Port Authority seeks one or multiple medical practitioners or firms to provide scheduled employee physicals and medical examinations for approximately forty employees on St. Croix. The program assesses the physical, medical, and psychological readiness of personnel performing emergency response, rescue, firefighting, security, and marine piloting, and the contractor must furnish all necessary labor, supplies, and equipment. Eligibility is restricted to onshore United States organizations, and the contract runs for three years with two one-year renewal options. Respondents must submit questions through the Ionwave e-procurement website by December 4, 2026, at 12:00 PM AST. Proposals are due by December 18, 2026, at 5:00 PM AST. The Authority prefers electronic submission via Ionwave, though applicants may alternatively submit one original hard copy and one electronic flash drive manually.
Scope of work
- Provide scheduled employee physicals and medical examinations to approximately 40 VIPA employees on St. Croix
- Assess physical, medical, and psychological readiness of emergency response, rescue, firefighting, security, and marine piloting personnel
- Furnish all necessary labor, supplies, and equipment required to provide the services
Minimum qualifications
- Current VI Business License with medical practitioner, clinical/medical laboratory, or forensic services endorsement
- Certificate of Good Standing from VI Office of the Lt. Governor issued on or after July 1, 2026
- Not suspended or debarred under Federal OMB A-102 common rule
- Three vendor references from the last 3 to 5 years, preferably governmental agencies
Documents to include with your response
- VI Business License
- Completed and Signed W-9 in the current calendar year
- Certificate of General Liability Insurance
- Medical Liability Insurance
- Articles of Incorporation or Organization (or Operating Agreement, By-Laws, Management Agreement, or Restatement of Purpose)
- Certificate of Corporate, Association, or Organization Resolution on business letterhead with seal
- Certificate of Good Standing
- Respondent Proposal including signed Cover Letter
How to submit
- Method
- Electronic via the Ionwave e-procurement system or manual sealed delivery
- Instructions
- Preferred online via electronic system. Manual submissions require one original hard copy and one electronic flash drive in a sealed envelope to the Purchasing Office. No fax or email.
