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OpenSolicitation 217431

Grant Administration and Labor Compliance Services

Buyer
Nevada County
Place of performance
North San Juan, Nevada County, California
Submission deadline
Jan 4, 2027

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What the buyer needs

AI summary

Nevada County seeks a vendor to provide grant administration and labor compliance services for a suppression project funded by two federal grants. The scope of work includes grant reporting, reviewing contract labor provisions, checking certified payrolls and owner-operator listings, conducting employee interviews, maintaining apprentice records, and notifying the County of payroll delinquencies or discrepancies. Only onshore United States organizations are eligible to bid, and proposers must certify their eligibility to participate in federally funded projects. Applicants must submit questions by December 11, 2026, and deliver digital proposals via email or online by January 4, 2027, at 5:00 PM Pacific. A selection committee will evaluate responsive written technical and cost proposals on a 100-point scale, with 10 points allocated to cost and no local vendor preference applied. The contract covers an initial two-year term with an optional one-year closeout extension, and the County may hold interviews before making an award.

Scope of work

  • Provide staff trained in federal grant administration, reporting, and labor compliance reporting.
  • Implement County policies for Section 3, Davis Bacon, and Uniform Relocation Assistance.
  • Draft monthly Financial and Activity Reports for CDBG and construction performance reports for USDA.
  • Prepare monthly invoices and pay applications for work performed under each grant.
  • Submit Semi-Annual and Annual Reports to HUD, including Risk Assessment and Project Completion Report.
  • Meet monthly with the County to review monthly reports and provide meeting minutes.
  • Perform labor compliance reviews, including certified payrolls, employee interviews, and job site poster checks.
  • Complete all required grant closeout documentation upon grant completion.

How proposals are evaluated

CriterionWeight / scoring
Experience and qualifications of firm25 points
Experience and qualifications of proposed staff35 points
Understanding of the project – Proposed Project Plan30 points
Cost Proposal10 points

Minimum qualifications

  • Staff trained in federal grant administration, reporting, and labor compliance reporting.
  • Familiarity with HUD Community Development Block Grants and USDA Rural Development Grants.
  • Eligible to participate in federally funded transactions (not suspended, debarred, or excluded).
  • Minimum of three references for related projects or service agreements.

Documents to include with your response

  • Signed Cover Letter
  • TAB A: Firm's Qualifications and Organization Chart
  • TAB B: Experience and References (minimum three)
  • TAB C: Qualifications of Team and Résumés
  • TAB D: Project Plan and Proposed Work Schedule
  • TAB E: Required Statements (Attachment A)
  • TAB F: Exceptions
  • Cost Proposal Form (Attachment B, submitted as a separate PDF)

How to submit

Method
Electronic via Public Purchase eProcurement system or manual delivery of USB flash drive
Instructions
Submit PDF proposals via www.publicpurchase.com, or mail/deliver one electronic PDF copy on a USB flash drive in a sealed envelope to Nevada County Purchasing Division, 950 Maidu Avenue, Nevada City, CA 95959. Cost proposal must be a separate PDF. Faxed or emailed proposals are not accepted.
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