What the buyer needs
AI summaryThe buyer seeks safety and security assessment, emergency preparedness, and crisis management services for 13 library locations. Services include risk identification, assessment, and developing a coordinated systemwide approach. The scope includes business continuity, recovery, crisis management activation, and administrative closure and reopening authority. SOP review and revision cycles are also part of the requirements.
Scope of work
- Comprehensive on-site safety and security assessment across all 13 library locations
- Systemwide all-hazards Emergency Operations Plan (EOP) and 13 site-specific annexes
- Approval-ready Standard Operating Procedure (SOP) manual and quick-reference tools
- Crisis management framework and business continuity and recovery protocols
- Three instructor-led interactive training sessions and train-the-trainer package
- Two facilitated discussion-based tabletop exercises compliant with FEMA HSEEP principles
- Prioritized, costed, phased implementation roadmap
- Executive leadership briefing, Board briefing, and 60-day remote implementation check-in
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The proposed plan of performance, understanding of required services, and compliance | Not specified |
| Cost | 30% |
| Similar experience, work history, and past performance | 25% |
| MLBE or SLBE | 5% |
Minimum qualifications
- Direct experience developing actionable standard operating procedures for open-access environments
- Key personnel credentials: APP, CPP, PSP, CEM, or equivalent recognized certifications
- Strict vendor neutrality with no affiliations with manufacturers or guard service contractors
- Three client references for multi-site civic, institutional, or municipal assessments within past five years
- Authorized and licensed to do business in Richland County, South Carolina
- Onshore (USA Organization Only)
Documents to include with your response
- Certification of Cost (Attachment A)
- Affidavit of Noncollusion (Attachment B, notarized)
- Affidavit of Nondiscrimination (Attachment C, notarized)
- Cost Form (Attachment D)
- Minority or Woman-Owned Business Enterprise Form (Attachment E)
- Small Local Business Enterprise Form (Attachment F)
- Three client references
- Separate Cost Proposal with Base Fee Schedule
How to submit
- Method
- Electronic (PDF) proposal
- Instructions
- Proposals must be organized into distinct sections including Project Management, Schedule & Key Personnel, Firm Experience & References, and a separate Cost Proposal.