What the buyer needs
AI summaryBurke County Public Schools seeks proposals to design, program, and install a hybrid boardroom technology refresh. The goal is to update the boardroom for Microsoft Teams, Zoom, and Google Meet, and live streaming to YouTube. The updated system must ensure a seamless user experience, prioritize meeting equity for remote participants, and provide flawless local speech reinforcement. It should offer centralized administrator control and flexible operational capabilities. Proposals are due by December 3, 2026. A mandatory pre-proposal conference and site visit will be held on November 10 or November 12, 2026. The last day to submit questions is November 16, 2026.
Scope of work
- Dedicated professional-grade DSP for acoustic echo cancellation and noise suppression
- Amplification and zoned audio distribution driving at least two distinct zones
- Assistive listening system with receivers and signage
- Dais monitors installed on heavy-duty articulating wall mounts
- Twin side-wall gallery displays sized and positioned per ANSI/AVIXA V202.01
- Hardware video switching matrix core with HDMI and networked video capabilities
- Multi-platform room architecture supporting Microsoft Teams, Zoom, and Google Meet
- Simultaneous live streaming to YouTube with dedicated encoder delivering 1080p at 30 fps
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost Proposal | 35% |
| Technical Compliance & System Architecture | 30% |
| Qualifications & Project Management | 20% |
| Experience & References | 15% |
Minimum qualifications
- Attendance at mandatory pre-proposal conference/site visit session or approved make-up visit
- Authorized dealer or integrator for each proposed major manufacturer
- Employs programmers certified by the manufacturer of the proposed control and DSP platforms
- Project lead holding AVIXA Certified Technology Specialist (CTS) certification or equivalent credential
- E-Verify registration and use compliance
Documents to include with your response
- Technical Proposal (Part 1)
- Price Proposal (Part 2)
- Bill of Materials (BoM)
- Display sizing calculation required by Section 2.3.B
- Covered-equipment attestation required by Section 2.4
- Evidence of insurance coverage and bonding
- Offeror proposed form of agreement and terms
- List of exceptions required by Section 1.13 or statement of none
- Written acknowledgment of all addenda
- Conflict-of-interest disclosure and independent-preparation certification
How to submit
- Method
- Sealed hard copy and electronic copy on USB drive
- Instructions
- Deliver one signed original marked Original, three hard copies, and one electronic PDF on a USB drive in a package marked RFP – Boardroom AV Upgrade to Kenneth Wright, Technology Director, Burke County Board of Education Central Office, 789 Burke Veterans Parkway, Waynesboro, GA 30830.