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OpenSolicitation 27-004

Request for Proposal for Plan Review and Inspection Services

Buyer
City of Commerce
Place of performance
City of Commerce, Georgia (Services provided remotely, with access to city offices/conference rooms for meetings when necessary).
Submission deadline
Dec 4, 20262:00 PM EST

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What the buyer needs

AI summary

The City of Commerce seeks proposals for building inspection services. These services include plan reviews and inspections for construction, alteration, or repair to ensure code compliance. Proposals must be submitted by December 1, 2026, at 2:00 pm local time. Late submissions will not be accepted. Inquiries should be directed in writing via email at least ten business days before the due date. The contract will be for one year, renewable for up to three years. Selected vendors must provide proof of liability and worker's compensation insurance before work begins.

Scope of work

  • Coordination of plan review tracking, reporting, and interaction with applicable departments
  • Review of plans for compliance including verification of dimensional requirements
  • Identification of deficiencies by code section
  • Preparation and entry of comments and results in permitting software
  • Identification of missing information to request from applicant in coordination with permit staff
  • Conduct residential and commercial inspections of detailed drawings, design specifications, and construction plans for Structural, Electrical, Plumbing, HVAC
  • Communicate with building owners, contractors, developers, and general public regarding codes, inspection procedures, and code/ordinances compliance
  • Running reports from permitting software documenting reviews completed and duration time

How proposals are evaluated

CriterionWeight / scoring
Complete proposal20 Points
Applicant must show complete understanding of the services to described in this RFP15 Points
Experience and Past Performance20 Points
Cost40 Points

Minimum qualifications

  • Firm and associates must be ICC Residential and Commercial Building Inspection certified in all trades (plumbing, heating, air, electrical, mechanical, footings, foundations, concrete slabs, framing)
  • Proof of required ICC certifications for the last 3 years
  • Not currently debarred from bidding by any agency of the State of Georgia

Documents to include with your response

  • Executive Summary
  • Company Background information
  • At least three (3) client references in Georgia
  • Cost Proposal (Total All-Inclusive Not to Exceed Maximum Price in separate envelope)
  • Vendor Master Form
  • Current W-9
  • Addenda Acknowledgement Form
  • Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) (Georgia Security and Immigration Compliance Act Affidavit)
  • Execution of Proposal Form
  • Proof of required certifications

How to submit

Method
Sealed physical envelope and electronic copy
Instructions
One (1) original clearly marked, one (1) paper copy, and one (1) fully executable electronic copy (PDF) delivered in a sealed envelope marked with vendor's name, address, RFP Number, and title to City of Commerce, P.O. Box 348, 110 State Street, Commerce, GA 30529, Attn: Finance Director. Hand deliveries accepted between 8:30 a.m. and 3:30 p.m. ET, Monday through Friday. Include cost proposal in a separate envelope.
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