What the buyer needs
AI summaryCumberland County is soliciting proposals for uniform and janitorial rental services. The contractor will be required to furnish uniforms and deliver them to individual county departments. Award will be based on the best overall value, considering criteria such as uniform and janitorial costs, quality of items, and vendor experience.
Scope of work
- Furnish, deliver, pick-up, and launder uniform shirts, shorts, pants, coats, and jackets
- Furnish, deliver, pick-up, and maintain janitorial items including rugs, mats, rags, and mops
- Provide weekly pick-up of soiled items and delivery of clean, pressed, wrinkle-free, and stain-free uniforms on hangers
- Conduct uniform maintenance and repairs including fixing rips, tears, lost/broken buttons, and defective fasteners at no additional cost
- Maintain inventory tracking check-in/check-out system and provide weekly inventory reports
- Provide new and unused uniforms to all covered employees at the start of the contract and to new employees within 14 calendar days
- Provide standard contracted discount rates for non-contracted items not explicitly specified in the RFP
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organizational Structure | 5 points |
| Technical Approach | 10 points |
| Uniform Cost | 50 points |
| Non-Contracted Items Discount | 15 points |
| Janitorial Items Cost | 50 points |
| Quality of Items | 30 points |
| Questions to Vendor | 20 points |
| Vendor Experience | 10 points |
| References | 10 points |
Minimum qualifications
- Must attend the mandatory Pre-Proposal Vendor Fair on Tuesday, November 10, 2026
- Must comply with OSHA safety standards
- Must launder all garments using methods in full accord with State of North Carolina requirements governing commercial and industrial laundries
- Must guarantee back-up facilities so that services continue uninterrupted
- Must comply with E-Verify requirements (Article 2 of Chapter 64 of North Carolina General Statutes)
- Must comply with Iran Divestment Act and Divestment from Companies that Boycott Israel requirements
Documents to include with your response
- Attachment B: Execution of Proposal (signed)
- Attachment C: Uniform Cost
- Attachment D: Janitorial Items Cost
- Attachment E: Certification of Financial Condition
- Organizational Structure section
- Technical Approach narrative/outline/graph
- Responses to Questions to Vendor
- Vendor Experience description
- At least three (3) references
How to submit
- Method
- Physical delivery (mail or in-person/courier)
- Instructions
- Submit one (1) signed, original executed proposal response, three (3) photocopies, and electronic copies on a non-password-protected flash drive in .PDF or .XLS format to Cumberland County Purchasing Office, ATTN: Sophia Pate, 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301 (or PO Box 1829, Fayetteville, NC 28302-1829 for USPS).