What the buyer needs
AI summaryThe Hall County Library System (HCLS) is soliciting proposals for audit and related financial services for FY2027. Services include an annual financial statement audit, budget certification, and Form 990 preparation and filing. Proposals are due by December 10, 2026, at 2 p.m. Three paper copies and one digital copy must be submitted to the Hall County Library Administrative Office. Pricing should be provided as a separate document.
Scope of work
- Annual financial statement audit conformed to GAAP
- Budget Certification to Georgia Public Library Service
- Agreed Upon Procedures for Georgia Public Library Service
- Annual 990 preparation and filing
- Management letter and financial report presentation to the HCLS Board of Trustees
- Reasonable year-round consultation on routine accounting issues and GAAP updates
- Review of draft schedules, proposed audit adjustments, and financial statement notes
- Secure, encrypted digital workspace or portal for document upload and tracking
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications of the company submitting a proposal | Not specified |
| Relevant similar experience providing financial services | Not specified |
| Approach to providing financial services for the Library | Not specified |
| Ease and timeliness of implementation of service | Not specified |
| References/customer service | Not specified |
| Quality, completeness, and thoroughness of the proposal as submitted | Not specified |
| Pricing | Not specified |
| Quality of document-sharing tools, audit management process, and commitment to year-round collaborative consultation | Not specified |
Minimum qualifications
- Evidence of the firm's qualifications to provide the services
- Experience in auditing nonprofit/government clients, particularly public libraries
- Compliance with federal E-verify requirements
- Compliance with all applicable federal, state, county, and city laws
Documents to include with your response
- Completed SAVE affidavit
- Evidence of qualifications, firm size, and organizational structure
- Statement of understanding of work and audit process/methodology
- Names and experience of assigned partner and/or audit manager
- Most recent peer review report, letter of comments, and firm response
- At least 3 comparable nonprofit/government audit client references
- Separate five-year flat-fee proposal (FY28 through FY32) and billing rates
- Specification of secure client portal or software tools
How to submit
- Method
- Hand delivered or mailed
- Instructions
- Provide three paper copies and one digital copy to Hall County Library System Administrative Offices, 127 Main St. NW, Gainesville, GA 30501. Pricing must be in a separate enclosed document or file. Proposals cannot be emailed or faxed.