What the buyer needs
AI summaryThe City of Lawrenceville seeks proposals for Property and Casualty Insurance Brokerage Services. This is an annual contract with four one-year renewal options. Proposals are due by 2:00 P.M. local time on December 3, 2026, at Lawrenceville City Hall. Submit one unbound original, three bound copies, and one PDF electronic copy. Questions regarding proposals must be submitted in writing by 3:00 P.M. on October 30, 2026. Proposals will be evaluated on service ability, relevant experience, key personnel, and cost.
Scope of work
- Analyze exposure to loss, coverage adequacy, and total cost of risk, preparing annual reports and coverage recommendations
- Prepare annual market condition reports and renewal marketing strategies fully documenting coverages and carrier declinations
- Provide a coverage-gap and benchmarking report within 90 days of award
- Assist in compiling renewal data, preparing underwriting data, valuation services, and evaluating carrier submissions
- Schedule and hold quarterly in-person meetings with Senior Staff
- Service existing insurance policies, process COIs, collect loss data, and report acquired property values
- Coordinate and participate in carrier loss control surveys and underwriter visits
- Provide claims advocacy, dispute resolution assistance, and prompt responses to risk management questions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Indicated ability to provide a level of service sufficient to meet City requirements | 50 maximum points |
| Proposer's experience with public sector clients of similar nature and size | 20 maximum points |
| Proposal/experience of key personnel assigned to the project | 20 maximum points |
| Reasonableness of cost | 10 maximum points |
| Optional Interview | 20 maximum points |
Minimum qualifications
- Agency/Firm in business for at least five years
- Minimum 3 present public sector clients and at least five years cumulative experience in public sector accounts
- Currently licensed by the State of Georgia for all requested services
- A.M. Best rated A-, VII or better
Documents to include with your response
- Technical Proposal
- Fee Schedule / Cost Proposal (in separate sealed envelope)
- Georgia Broker License Documentation
- Three verifiable public sector client references
- Bios of key personnel
- Certificates of Insurance
- Certification of Non-Collusion in Proposal Preparation
- Contractor Affidavit and Agreement (E-Verify / O.C.G.A. § 13-10-91)
How to submit
- Method
- Sealed hard copy and electronic copy
- Instructions
- Submit one unbound original, three bound copies, and one PDF Electronic Copy without Fee Schedule to City Hall Finance Office, Level 2, Room 238, 70 S. Clayton Street, Lawrenceville, GA 30046. Submit Fee Schedule in a separate sealed envelope.