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Fiscal Management Services

Salt Lake City, UtahUtah, USADue Thursday, December 31, 2037
Client
Salt Lake City, Utah
RFP Number
HR-7516
Posted
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Category
HR Services
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The government authority located in Salt Lake City, Utah, is seeking a vendor to provide comprehensive fiscal management services. This initiative aims to solve the administrative challenges of managing payroll and employment setup for individuals receiving self-administered services. The selected provider will handle payroll processing and distribute enrollment form packets to employers for employment and payroll setup. The scope of work requires the provider to deliver job-specific staff training created by experienced professionals with relevant expertise. The agency mandates that all staff successfully complete this training before they begin providing services. Additionally, the provider must offer up to ten hours of family training, preparation, and consumer preparation services to help employers effectively administer self-administered services. Eligible bidders must be organizations based in the United States, as the agency restricts participation to onshore entities. The performance of the contracted work will take place through a combination of onsite and offsite activities. The agency is currently looking for proposals to determine the budget and has not disclosed a pre-set funding limit or specific key dates in the initial solicitation.

Key solicitation details

AI-extracted from DHHS91155 Scope of Work.docx.pdf, DHHS91155 Submission Instructions.pdf. Confirm against the original documents before bidding.

The Utah Department of Health and Human Services is seeking a vendor to provide fiscal management services, including electronic payroll processing and background screenings for employees of individuals using Self-Administered Services. The contract covers populations receiving department funding under Home and Community Based Services Waivers and System of Care programs. Eligibility is restricted to onshore USA organizations capable of performing work onsite and offsite.

Issued by
Utah Department of Health and Human Services
Outcome annual report due
July 30th, 30 days after each fiscal year end
How to submit
Email
Submission details
Email response to [email protected] with vendor name and DHHS91155 in subject line. Do not submit response in U3P.
Place of performance
Salt Lake City, UT (Onsite and Offsite)
Insurance and bonding
Fraud protection insurance with indemnity of up to $1,000,000 in damages for breach of personal identifying information.
Funding
Medicaid / Home and Community Based Services Waivers

Scope of work

  • Provide timely electronic payroll processing for Self-Administered Services employees
  • Process and complete required employee background screenings
  • Provide enrollment forms packets for employment and payroll setup
  • Provide staff training and family training/preparation services
  • Manage federal and state tax filings, payroll reports, and employment taxes
  • Maintain an electronic timesheet database and online portal
  • Issue payroll via paychecks or payment cards at least semi-monthly
  • Assist employers with procuring optional benefits including workers compensation

Minimum qualifications

  • At least one staff member with a current Certified Public Accountant (CPA) license
  • CPA staff member with at least five years of CPA experience
  • Sufficient funds to fulfill Employer payroll for at least two pay periods
  • Approved consolidated filing for unemployment insurance through Utah Department of Workforce Services
  • Approved Medicaid Provider status with DHHS for HCBS Waivers administered by DSPD
  • DHHS Medicaid compliant claims processing system
  • Utah-based accounting and customer service physical office
  • Onshore USA Organization only

Documents to include with the bid

  • Form #1 - DHHS Data Sheet
  • Form #2 - Conflict of Interest Disclosure Statement
  • Form #3 - W-9 – Signed with a signature date within six months of submission
  • Form #4 – Business Associate Agreement
  • Form #5 - Completed Medicaid Enrollment Documentation
  • Organization chart
  • Current copy of the CPA license
  • Statement demonstrating at least 5 years of experience as a CPA

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