Lamps, Ballasts, Retrofit Kits and Lamps Recycling Containers Service

WashingtonWashington, USADue Friday, October 16, 2026

Client: Washington
RFP Number: RECY-7609
Posted: —
Category: Recycling Services
Budget: Looking for Proposal
NAICS: —
Set-aside: —
Contact: —

Description

AI Generated

The buyer, a government authority located in Washington, requires contractors to provide lamps, ballasts, retrofit kits, and lamp recycling container services. Under Category 1, contractors must supply a comprehensive inventory of various lamps, including linear fluorescent, compact fluorescent, LED, high-intensity discharge, incandescent, halogen, specialty, and exit or emergency lamps. Under Category 2, contractors must supply electronic, magnetic, dimming, and high-intensity discharge ballasts, as well as LED drivers compatible with the lamps that State Agencies and eligible purchasers use. Work performance will occur onsite, and the contract period will last for one year. Participation is limited to onshore vendors within the USA. The buyer seeks proposals for the budget and requires all questions to be submitted no later than September 21, 2026. Evaluation criteria are not specified.

Key solicitation details

AI-extracted from 13825_ComSol_V8.18.26.docx. Confirm against the original documents before bidding.

The Washington State Department of Enterprise Services is issuing this competitive solicitation to establish statewide contracts for lamps, ballasts, retrofit kits, and lamp recycling containers. The resulting contracts will be available to Washington State agencies, higher education institutions, political subdivisions, tribal entities, and other eligible purchasers. Bidders must be authorized distributors bidding by manufacturer.

Issued by: Washington State Department of Enterprise Services
Competitive Solicitation Posting Date: August 18, 2026
Pre-Bid Conference: August 26, 2026 at 10:00 am (Pacific Time)
Deadline for Submitting Questions: September 21, 2026 11:59 pm (Pacific Time)
Anticipated Date for Posting Answers in WEBS: September 24, 2026
Deadline for Submitting Bids: October 16, 2026 11:59 pm (Pacific Time)
Anticipated Date of Announcement for Apparent Successful Bidders: November 30, 2026
Anticipated Announcement of Contract Awards: January 4, 2027
How to submit: Email to [email protected]
Submission details: Required Bid Submittals must be in MS Word, MS Excel, or Adobe PDF format. Email including attachments must not exceed 30MB. Zipped files will not be accepted.
Contract term: Up to seventy-two (72) months
Set-aside: Reserved Awards for Washington Small Businesses and/or Certified Veteran-Owned Businesses
Place of performance: State of Washington

How proposals are evaluated

Cost Factors: Bid Pricing Evaluation	800 points
Non-Cost Factors	200 points
Executive Order 18-03 Preference	50 points
Environmental Preference for PCB-Free Products & Products-In-Packaging	5% Cost Preference

Scope of work

Linear, compact fluorescent, LED, HID, incandescent, halogen, and specialty/exit lamps
Electronic fluorescent, dimming, HID ballasts, and LED drivers
LED troffer, high bay, tube, recessed downlight, and exterior retrofit kits
Approved lamp recycling containers, packaging systems, and mail-back kits
Recycling or takeback services for mercury-containing lamps and ballasts

Minimum qualifications

Authorized distributor for the identified manufacturers bid
Registered in Washington's Electronic Business Solution (WEBS)
Determined to be a responsible bidder under RCW 39.26.160(2)

Documents to include with the bid

Exhibit A – Bidder’s Certification
Exhibit C – Bid Price
Exhibit D – Scored Non-Cost Factors
Exhibit E – Bidder’s Catalog Price Certification (if not submitting MSRP list)

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

5 available filesDocuments checked Aug 25, 2026