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This RFP has expired (deadline Nov 9, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Food Services RFPs.
Expired

Operation and management of campus dining services, including residential, retail, and catering programs

Buyer
Western Carolina University
Place of performance
Cullowhee, North Carolina
Response deadline
Nov 9, 2026Deletes on Nov 23, 2026
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What the buyer needs

AI summary

The government authority in Cullowhee, NC requires a vendor to provide dining services for a five-year contract period. The buyer needs a detailed catering proposal that outlines policies, procedures, menu items, prices, and charges for packing, set-up, or delivery. The requested scope includes providing catering brochures and demonstrating how the bidder will strategically market and promote the catering department to increase business. Because catering requires varying levels of service and pricing, the buyer seeks proposals that address these needs. The buyer limits eligibility to US organizations and requires onsite performance of the work. Vendors can submit responses digitally via email or online. The buyer will hold a pre-proposal meeting on September 23, 2026. Bidders must submit all questions no later than October 6, 2026.

Scope of work

  • Exclusive rights to two All-You-Care-To-Eat residential dining halls
  • Exclusive rights to retail dining venues
  • First right of refusal for campus catering services
  • Camps and conferences dining services
  • Athletic concessions
  • Snack vending services

Minimum qualifications

  • Onshore (US Organization Only)

Documents to include with your response

  • Title page with contact details
  • Table of Contents
  • Technical Proposal
  • Financial Proposal
  • Signed Proposal Cover Letter
  • Clarifications or Exceptions to the RFP
  • Catering proposal and sample menus
  • Staffing and management schedule
  • Transition plan and risk table
  • Financial Operating Pro Forma Projections

How to submit

Method
Electronic via portal or email
Instructions
Submitted electronically via https://wcu.bonfirehub.com/portal/?tab=openOpportunities or email. Technical and Financial Proposals must be submitted as separate documents.