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OpenSolicitation X001542

Food and Beverage Concession Services at Park in Hanover

Buyer
New York State Office of Parks, Recreation, and Historic Preservation
Place of performance
Sunset Bay State Marine Park, Hanover, NY
Submission deadline
Dec 10, 2026

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What the buyer needs

AI summary

The buyer seeks a vendor to provide food and beverage concessions for a park in Hanover, NY. The selected licensee must provide affordable service, an inviting atmosphere, diverse food and beverage options, and healthy menu choices that are fresh, low in sugars and fat, and free of artificial additives. Operations run from 7:00 AM to 3:00 PM Friday through Sunday and on holidays, from the Friday before Memorial Day through Columbus Day. The licensee must also outfit the premises, maintain and clean the restrooms, keep the parking lot free of trash and debris, and follow a sustainable business plan. Eligibility is restricted to US onshore organizations. The contract period will run for two years, and the buyer is actively looking for proposals.

Scope of work

  • Operate the food and beverage concession at Sunset Bay State Marine Park
  • Operate 7:00 AM to 3:00 PM Friday through Sunday and holidays from Memorial Day weekend through Columbus Day
  • Provide traditional and diverse food and beverage options with approved pricing
  • Maintain the premises and state equipment in safe, operable, clean, and inviting condition
  • Pay annual minimum license fees, utility fees, and trash removal reimbursements
  • Provide security measures to protect patrons, employees, and property
  • Accept cash, major credit cards, and electronic payment methods
  • Obtain required operating licenses including New York State Liquor Authority license if selling alcohol

How proposals are evaluated

CriterionWeight / scoring
Panel Evaluation (Technical Score)75% of score (90 points)
Return to State Calculation (Financial Score)25% of score (30 points)

Minimum qualifications

  • Capacity to satisfy requirements and demonstrate unique capabilities, experience, and strengths
  • Capacity to perform financial requirements of the license, including procuring bonds and insurance
  • Obtain and maintain all necessary operating licenses, certificates, permits, or governmental authorizations
  • Hold applicable New York State Liquor Authority license if alcohol is served or sold
  • Pass a full vendor responsibility review

Documents to include with your response

  • Proposal Checklist
  • Financial Proposal Form
  • Business History Form with supporting materials
  • Completed and executed Required Forms & Clauses (Exhibit A)
  • Three printed copies of the complete proposal
  • One flash drive with complete proposal in Adobe PDF format and all pro forma

How to submit

Method
Sealed hard copy and flash drive delivered in hand
Instructions
Submit three printed copies (typewritten, two-sided, 8½″ x 11″, numbered pages, fastened/stapled, no plastic sleeves or three-ring binders) with original signatures on at least one copy, plus one flash drive in Adobe PDF format to NYS Office of Parks, Recreation & Historic Preservation, Concessions Management Bureau, 625 Broadway, 3rd Floor, Albany, NY 12207.
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