About this opportunity
AI summaryThe government authority in North Carolina requires a vendor to provide an X-ray system replacement service for an accredited student primary care ambulatory clinic. The scope demands a durable, cost-effective, high-frequency X-ray generator featuring a 68 kW power output, 40-150 kVp, 10-600 mA range, exposure times from 1 ms to 6 seconds, and built-in overload and tube protection safety features. Only USA onshore organizations qualify for this opportunity. Interested bidders must attend a mandatory pre-bid site visit and walkthrough on November 12, 2026. Bidders must submit all questions by November 19, 2026. The buyer accepts digital proposals via email or online, though the text provides no specific budget limits or explicit evaluation criteria.
Buyer and opportunity details
- Client
- Appalachian State University
- Solicitation No.
- RFP55-091726
Scope of work
- Replacement X-Ray System (High-Freq. Digital X-Ray System with AEC & Wireless Det.)
- High-frequency X-Ray generator (68 kW power output)
- Automatic Exposure Control (AEC) for table and wall stand
- Cloud-based PACS storage or support
- Teleradiology integration capabilities
- Delivery, labor, installation, setup, and training
- Removal and disposal of existing system
- 5-year service plan for DR panel and x-ray unit with 24-48 hours on-site response
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Cost / Financial Proposal | 40% |
| Compliance with requirements and specifications | Not specified |
| Vendor qualifications, experience, and references | Not specified |
| Vendor Experience/Reliability | Not specified |
Minimum qualifications
- Must be a North Carolina registered Vendor in good standing with an active eVP number
- Demonstrate experience with public and/or private sector clients with similar or greater size and complexity
- Provide at least three customer references for similar scope of work
Documents to include with your response
- Cover Letter
- Title Page
- Completed and signed EXECUTION PAGES
- Signed receipt pages of any addenda released
- Attachment A: Financial Proposal / Pricing
- Attachment D: HUB Supplemental Vendor Information
- Attachment E: Customer Reference Form
- Attachment F: Location of Workers Utilized by Vendor
- Attachment G: Certification of Financial Condition
- HECVAT Form, VPAT, SOC 2 Type II Report, and SBOM (or explanation)
Key dates
- Pre-Bid Mandatory Site Visit and Walk
- November 12, 2026
- Submit Written Questions Vendor
- November 19, 2026 by 5:00 PM ET
- Provide Response to Questions State
- December 01, 2026 by 5:00 PM ET
- Submit Proposals Vendor / Proposal Opening Date
- December 10, 2026 NO LATER THAN 2:00 PM ET
- Removal of old system and installation of new system window
- May 15, 2027 – June 30, 2027
- New system fully operational date
- No later than July 31, 2027
How to submit
- Method
- Electronic via the electronic Vendor Portal (eVP) or Email
- Instructions
- Responses accepted electronically via eVP or email. If confidential information is included, submit one signed redacted copy.
Contract details
- Term
- 5 year Term to include a 5 year Service Plan beginning on the date of final Contract execution
- Place of performance
- 614 Howard Street, Boone, NC 28608
- Insurance and bonding
- Default Insurance Coverage from the General Terms and Conditions applicable to this Solicitation
- Funding
- Federal Grants (Lobbying Activity Certification required)