What the buyer needs
AI summaryThe government authority in Dane, Wisconsin requires a vendor to provide professional planning, analysis, and facilitation services to address the short- and long-term needs of its public safety radio communications and interoperability systems. The buyer needs support for two-way radio infrastructure, microwave and fiber backbone networks, radio support facilities, voice and digital paging systems, fire and EMS station alerting infrastructure, and hospital medical communications interfaces. To qualify, the vendor must be a USA-based onshore organization. The vendor will perform all work offsite at its own office premises. The buyer seeks proposals to establish the project budget. Vendors must submit all questions no later than October 15, 2026.
Scope of work
- Comprehensive needs analysis for public safety radio communications and interoperability systems
- Evaluation of interoperability needs across all agencies serving Dane County
- Presentation and evaluation of communications infrastructure alternatives with budgetary cost estimates
- Development of comprehensive cost analysis for preferred alternatives
- Development of an acquisition and implementation plan with phases, timelines, and dependencies
- RFP process support and evaluation assistance for vendor selection
- Preparation and submission of electronic drawings illustrating system architecture and site layouts
- Identification and recommendation of training requirements for system deployment and operation
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organizational Capabilities | 15 |
| Experience with Similar Projects | 15 |
| Project Schedule and Work Plan | 15 |
Minimum qualifications
- Onshore USA organization only
- Registered vendor at the County eProcurement Portal
- Valid possession of appropriate required permits and licenses prior to performing work
Documents to include with your response
- RFP Response document in PDF format
- Cost Proposal Response
- Completed Vendor Questionnaire
- Signed W9 form (signed within the past 12 months)
- Fair Labor Practice Certification
- Designation of Confidential and Proprietary Information form (if applicable)
How to submit
- Method
- Electronic via the agency portal
- Instructions
- Submitted electronically via the County eProcurement Portal at https://procurement.opengov.com/portal/countyofdane before 2:00 pm on November 3, 2026. PDF format required.