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This RFP has expired (deadline Nov 3, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
ExpiredSolicitation RFP-PRL-26-698

Integrated Library System (ILS) with SIP2/ESIP, APIs, and Data Migration Services

Buyer
City of Westminster
Place of performance
Offsite
Response deadline
Nov 3, 2026Deletes on Nov 17, 2026
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What the buyer needs

AI summary

The buyer requires an Integrated Library System (ILS) that serves the needs of both an academic library and a modern public library. The requested scope includes system administration capabilities featuring full SIP2/ESIP functionality, secure APIs or web services for third-party integrations, a documented database backup and recovery strategy with on-prem backups, a flexible tool for exporting borrower data, and a testing development environment. The contract covers a five-year period, and the buyer expects offsite work performance from vendors operating onshore within the USA. The buyer requests proposals to determine the budget. Interested vendors must attend a pre-bid meeting on October 8, 2026, and submit all questions no later than October 14, 2026. The buyer accepts digital submission responses via email or online. The provided text contains no specific evaluation criteria.

Scope of work

  • Provide an Integrated Library System meeting requirements for academic and modern public libraries
  • Provide full SIP2/ESIP functionality conforming to version 2 or higher for third-party integrations
  • Provide documented, secure API and web service capabilities for core ILS functions and data
  • Provide a documented database backup, recovery, and maintenance strategy including on-prem backups
  • Provide a flexible tool for exporting borrower data
  • Provide a development environment for testing configuration changes, upgrades, new features, and connectivity

How proposals are evaluated

CriterionWeight / scoring
Experience and Qualifications15
Capability of Proposed Solution35
Implementation and Training20
Communication and System Support15
Proposed Cost15
Interview25
System Demo50

Minimum qualifications

  • Certificate of Good Standing from the Colorado Secretary of State's Office prior to finalization of award

Documents to include with your response

  • Proposal
  • Executive Summary outlining firm history and structure
  • Resumes of key personnel
  • Three (3) similar project references completed in the last five (5) years
  • Vendor Questionnaire responses (Exhibit C)
  • Proposed Pricing in Microsoft Excel format
  • Applicable Licenses and Certifications
  • Proof of Contractor's Insurance Coverage
  • Subcontractor List
  • Sample Contract Redlines (if applicable)

How to submit

Method
Electronic via BidNet
Instructions
Submit via Rocky Mountain E-purchasing System (BidNet). Proposals must be Microsoft Word or original PDF in Envelope 1, and pricing in Microsoft Excel format in Envelope 2.