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This RFP has expired (deadline Nov 5, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Technology RFPs.
ExpiredSolicitation 17-06

Integrated Electronic Digital Commerce Software System for Montana State University

Buyer
Montana State University – Bozeman
Place of performance
Offsite (Vendor-hosted)
Response deadline
Nov 5, 2026Deletes on Nov 19, 2026
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What the buyer needs

AI summary

The buyer seeks a comprehensive, fully integrated multi-user web-based e-commerce platform and requires the vendor to handle installation, configuration, training, and maintenance. The solution must deliver a single payment gateway, secure online payment infrastructure, and real-time integration with the buyer's Ellucian Banner system. Requested scope encompasses electronic billing, credit and debit card processing, electronic check clearinghouse communications, automated tuition payment plan management, electronic student and parent loan refunds, campus cashiering, departmental digital commerce, and centralized non-student accounts receivable options. The software must offer web-based usage, reporting, setup, scalability for future expansion, and flexibility to communicate with recommended credit card processors. Only USA-based onshore organizations qualify for eligibility, and the vendor will perform the work offsite. The buyer has not specified a fixed budget and requests proposals to determine the cost.

Scope of work

  • Electronic billing and electronic payments
  • Digital commerce storefronts and campus-wide online commerce
  • Electronic student refunds via ACH, checks, and debit cards
  • Automated tuition payment plan management
  • Centralized payment gateway for credit, debit, and e-check payments
  • Integrated campus cashiering software and payment devices
  • 1098-T processing and electronic bill presentation
  • Installation, configuration, training, and 24/7 maintenance/support

Minimum qualifications

  • USA Organization (Onshore)
  • PCI DSS Level I compliance for payment card processing
  • FERPA compliant
  • NACHA rules compliant for ACH processing
  • EMV compliant for chip-card transactions
  • Proven track record in Higher Education with projects of similar size and scope using Ellucian Banner software within the past three years
  • Attestation of Compliance (AOC) with PCI DSS 4.0.1 or latest standard
  • Proof of data center audit compliance to a standard such as SOC 2 Type II

Documents to include with your response

  • Attachment 2 – Cost Proposal
  • Attestation of Compliance (AOC) for PCI DSS
  • Proof of SOC 2 Type II audit compliance (or equivalent)
  • Implementation plan with tasks, activities, due dates, and deliverables
  • Sample user and system manuals in electronic or hard copy format
  • Examples of customer interaction with the proposed solution
  • Examples of reports used for reconciliation and settlement
  • Documented incident response and communication plan