Cloud-Hosted Agenda and Meetings Management Systems

The buyer requires a cloud-hosted agenda and meetings management system. The requested scope encompasses software, subscriptions, licensing, equipment, documentation, project management, implementation, configuration, integration, data migration, testing, training, hosting, maintenance, support, and related professional services. The system must handle agenda creation, document management, workflows, approvals, live meeting administration, electronic voting, minutes, live video production, streaming, captioning, bookmarking, archiving, and public access. It must integrate with the city's website, voting, video, identity, and document systems, while meeting cybersecurity controls, encryption, access management, vulnerability management, and release management standards. The buyer sets a contract period of five years. Eligibility requires an onshore USA organization only, and the selected vendor will perform the work offsite. For the budget, the buyer is looking for proposals. Interested vendors must submit all questions no later than October 15, 2026.