What the buyer needs

AI summary

The government authority in Dayton, OH requires a vendor to remove existing closed-circuit television systems and install new, fully functional video surveillance systems in the common areas of six occupied high-rise residential buildings. The scope includes supplying and installing an IP and Universal HD-over-Coax surveillance system, Cat 6 cabling, cameras, mounting hardware, conduit, and incidental electrical work, while coordinating with active fire systems and completing full system programming, testing, and commissioning. Only USA onshore organizations are eligible to bid on this contract. Interested bidders must attend a pre-bid meeting on October 1, 2026, and submit all questions no later than October 15, 2026. The buyer requests proposals for the project budget, but the text does not state the submission deadline, submission method, evaluation criteria, or contract term.

Scope of work

Supply and installation of a new IP and Universal HD-over-Coax video surveillance system
Head-end equipment at each building MDF including rack enclosure, server, encoders, switches, patch panels, power supplies, and UPS units
IDF equipment at each building including wall-mount cabinet, switches, patch panels, fiber tray, and UPS units
Six-strand OM3 fiber optic cable between MDF and IDF at each site
Network/IP cabling (Cat 6 riser and plenum rated), power-over-ethernet, and associated infrastructure
Interior and exterior cameras, mounting brackets, junction and pull boxes, Wiremold, and weather-tight wall penetrations
Selective demolition, removal, and disposal of existing CCTV cameras, mounts, power supplies, and DVRs
Architectural repairs, patching, gypsum board repair, painting of new conduit/boxes, and firestopping at rated penetrations

How proposals are evaluated

Criterion	Weight / scoring
Lowest responsive and responsible bidder	Not specified

Minimum qualifications

Minimum five (5) years of documented experience in similar IP and/or HD-over-coax video surveillance system installations
Valid Ohio contractor's license(s) applicable to the work scope, including low-voltage or electrical licensure
Adequate bonding capacity for bid, performance, and payment bonds
Not listed on SAM Excluded Parties List (www.sam.gov)

Documents to include with your response

Invitation to Bid Form (signed)
Bid Form (fully completed)
Bid Guarantee (5% of bid price for bids over $100,000)
Representations, Certifications & Statement of Bidders (HUD-5369-A)
Non-Collusive Affidavit and Full Disclosure
Section 889 / NDAA Certification
Section 3 Form (HUD Form 4737B)
W-9 Form

How to submit

Method: Electronic via email or mailed/dropped-off sealed hard copy
Instructions: Mail/drop off to GDPM | ATTN: Procurement | SEALED BID IFB 26-08 | 400 Wayne Avenue, Dayton, Ohio 45410, or email PDF format to [email protected] with subject line SEALED BID IFB 26-08.