What the buyer needs
AI summaryThe government authority located in Baden, Pennsylvania, requires a vendor to provide comprehensive custodial and cleaning services for an occupied school facility. The selected contractor must perform daily custodial work and routine cleaning five days per week throughout the facility, excluding the fourth floor, alongside annual summer deep cleaning. Required duties include sanitizing high-touch surfaces, cleaning restroom fixtures, dust and wet mopping hard floors, vacuuming carpeted areas, and spot cleaning rugs as needed. Only onshore USA organizations are eligible to bid, and the contractor must perform all work onsite. Interested bidders must attend a pre-bid site walkthrough scheduled for October 19, 2026. Bidders must submit all questions no later than October 23, 2026. The buyer is seeking proposals to establish the budget, but the text does not state submission methods, submission deadlines, evaluation criteria, or the contract term.
Scope of work
- Comprehensive routine custodial services five days per week
- Annual summer deep cleaning including complete room-by-room reset, floor stripping, waxing, and carpet extraction
- Sanitize and disinfect high-touch surfaces, desks, chairs, and restroom fixtures
- Dust mop, wet mop, and vacuum classroom, office, hallway, and carpeted areas
- Provide two daytime porters for cafeteria lunch service, spill response, and facility upkeep
- Provide a minimum of five evening cleaners during regular school operations
- Perform weekly detail cleaning of windows, baseboards, carpet edges, stair rails, and restroom partitions
- Provide bloodborne pathogen and responsive biohazard cleaning
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Total cost and overall value | Not specified |
| Relevant experience and references | Not specified |
| Demonstrated ability to perform comparable custodial services | Not specified |
| Proposed staffing, management, and operational approach | Not specified |
| Quality-control plan | Not specified |
| Exceptions or qualifications taken to the RFP or proposed contract | Not specified |
| Financial and operational capacity | Not specified |
| Completeness and overall quality of the proposal | Not specified |
Minimum qualifications
- Onshore (USA Organization Only)
- Attendance at the mandatory pre-proposal walkthrough on October 19, 2026
- Satisfy all background-check, clearance, and legal requirements for personnel assigned to the School
- Maintain required insurance coverage including statutory Workers' Compensation and Commercial General Liability
- Maintain all required licenses, clearances, and training
Documents to include with your response
- Signed cover letter by an authorized individual
- Description of relevant experience
- List of references
- Staffing plan and staffing commitment
- Quality-control plan
- Product list, SDS sheets, and manufacturer documentation for proposed chemicals
- Startup plan
- Proof of insurance or broker/agent letter
- Completed Pricing Forms (Base Bid, Summer Deep-Cleaning Breakout, Contract-Year Pricing, Fourth-Floor Alternates)
- Completed Addenda Acknowledgment Form (Appendix C)
How to submit
- Method
- sealed hard copy
- Instructions
- All bids must be sealed hard copy submissions. The outside of the package shall identify the bidder, RFP number 10000020261, and be labelled 'Custodial and Cleaning Services Proposal'.