What the buyer needs
AI summaryThe Town of St. Albans, Vermont requires a qualified architectural, engineering, public safety consulting, or facility-planning firm to perform a comprehensive Fire Station Location and Facility Needs Study. The selected consultant must evaluate the current and alternative station sites, analyze at least five years of emergency incident data, assess operational and facility needs, evaluate roadway networks, and deliver conceptual site guidance alongside planning-level cost estimates. Only onshore USA organizations are eligible to bid, and the work will be performed offsite. Bidders must submit questions via email to Chief Matt Mulheron by 2:00 PM on November 5, 2026. Bidders must submit electronic proposals via email or online by 2:00 PM on November 12, 2026. The Town will evaluate proposals based on qualifications, approach, experience, schedule, and overall value in addition to price, and it is not obligated to select the lowest-cost proposal. Bidders must submit a lump-sum or not-to-exceed fee proposal, as the source text states the Town is looking for proposals regarding the budget.
Scope of work
- Existing conditions and site evaluation
- Population, growth, and development analysis
- Emergency call volume and response analysis using GIS data
- Roadway and access analysis
- Fire department operational and facility needs evaluation
- Future staffing, apparatus, hose, and EMS capability analysis
- Alternative location analysis and conceptual site recommendations
- Planning-level cost estimates and stakeholder engagement
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications, approach, experience, schedule, and overall value | Not specified |
| Price | Not specified |
Minimum qualifications
- Demonstrated experience in fire station planning and public safety facility needs assessments
- Experience in station location and GIS-based emergency response analysis
- Architecture or engineering expertise and planning-level cost estimating
- Preferred experience with volunteer, combination, or on-call fire departments
- Preferred experience with projects in Vermont or similar New England communities
Documents to include with your response
- Firm overview and primary project contact identification
- Project team credentials, roles, qualifications, and relevant professional licenses or certifications
- Project understanding and proposed approach or methodology
- Detailed work plan
- Examples of at least three comparable studies or projects with references
- Proposed project schedule and anticipated completion date
- Identification of expected Town information, meetings, or assistance
- Lump-sum or not-to-exceed fee with breakdown by task, reimbursable expenses, and hourly rates
- Disclosure of actual or potential conflicts of interest
- Applicable insurance documentation prior to beginning work
How to submit
- Method
- Electronic via email
- Instructions
- Proposals must be received no later than 2:00PM on November 12, 2026, submitted via email to Chief Matt Mulheron.