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This RFP has expired (deadline Nov 12, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Professional Services RFPs.
ExpiredSolicitation 005-RFP-3105-2027

Publication Printing, Storage, Distribution, and Online Order System Services

Buyer
Iowa Department of Administrative Services
Place of performance
State of Iowa
Response deadline
Nov 12, 2026Deletes on Nov 26, 2026
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What the buyer needs

AI summary

The government authority located in Iowa requires a vendor to provide publication printing, ordering, and storage services. The scope includes printing materials according to specific paper and printing options, producing kits, storing publications, handling distribution and shipping, hosting an online order form for public use, and providing an online inventory and order tracking system. Only onshore vendors located within the USA are eligible to bid, and performance of the work must occur onsite. Bidders must submit their proposals digitally via email or online, and they must submit all questions no later than October 13, 2026. The agency is looking for proposal pricing to determine the budget. The contract term covers a period of three years.

Scope of work

  • Printing, storage, and distribution/shipping services for publications
  • Development, hosting, and maintenance of an online order form for the public
  • Online publication inventory tracking system
  • Printing meeting specific printing options, paper options, and kit production
  • Physical storage of publications supporting online orders
  • Performing publication file edits as required

How proposals are evaluated

CriterionWeight / scoring
Respondent Background & Experience150 points
Respondent's Approach to Meeting Scope of Work: Online Ordering Form Requirements150 points
Respondent's Approach to Meeting Scope of Work: Storage Requirements of Publications and Order Fulfillment/Distribution250 points
Respondent's Approach to Meeting Scope of Work: Printing Requirements250 points
Cost Proposal200 points

Minimum qualifications

  • Register to do business in Iowa before payments can be made
  • Demonstrate organizational experience and capacity to perform the requested scope of work
  • Provide an online ordering form that fully meets all requirements as of the Contract start date
  • Have an automated inventory management system available for use as of the Contract start date
  • Receive and store previously-produced materials on the Contract start date and be ready for distribution on February 25, 2027
  • Provide proof of insurance if selected

Documents to include with your response

  • Technical Proposal
  • Cost Proposal (Exhibit B – Cost Proposal Form)
  • Form 22 Request for Confidentiality
  • Exhibit 1 - Transmittal Letter
  • Exhibit 2 - Executive Summary
  • Exhibit 3 - Firm Proposal Terms
  • Exhibit 4 - Respondent Background Information
  • Exhibit 5 - Experience
  • Exhibit 9 – Acceptance of Terms and Conditions
  • Exhibit 10 – Respondent’s Approach to Meeting Scope of Work

How to submit

Method
Electronic via the IMPACS Electronic Procurement System
Instructions
Proposals must be submitted in the State's IMPACS system prior to the deadline. Technical Proposal and Cost Proposal must be uploaded as separate files.