What the buyer needs
AI summaryThe government authority in Hartford, CT requires a vendor to provide birth to three single point of entry services. The scope includes supporting infants and toddlers with delays or disabilities, offering specialized services for children under three with diagnosed hearing loss, maintaining a referral rotation at least 50% of the time for designated cluster towns, and performing accurate data entry. Vendors must also support families using activity-based teaming practices, strengthen system capacity for culturally and linguistically responsive services, and maintain partnerships with local community organizations. Only onshore USA organizations are eligible to bid, and the performance of the work will take place offsite. Bidders must submit their proposals digitally via email or online, and they must submit all questions no later than October 16, 2026. The buyer is looking for proposals regarding the budget, but the text does not state the contract term or evaluation criteria.
Scope of work
- Provide Comprehensive Early Intervention Programs delivering individualized supports and services
- Provide Deaf and Hard of Hearing (D/HOH) Support Programs for children with documented hearing loss
- Evaluate, determine eligibility, and complete initial Individualized Family Service Plans (IFSP)
- Implement activity-based teaming practices, natural learning environment practices, and coaching models
- Maintain rotation to receive referrals at least 50% of the time for designated town clusters
- Accurately enter insurance information and service delivery data in the Birth to Three data system
- Process insurance claims for private insurance and Medicaid
- Collaborate with community partners for Child Find, resource navigation, and Part C to Part B transitions
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Service Model & Scope of Services | Not specified |
| Organizational Structure & Staffing | Not specified |
| Qualifications, Experience, & Fiscal Health | Not specified |
| Community Collaboration, Cultural Responsiveness, and Rights | Not specified |
| Town Cluster Selection & Regional Coverage | Not specified |
Minimum qualifications
- Legally registered with CT's Secretary of State or exempt from registration
- Registered with System of Award Management (SAM) by the time of award
- Staff must maintain required board certifications, credentials, and licenses
- Teams must include at minimum a Teacher, Speech-Language Pathologist, Physical Therapist, and Occupational Therapist
Documents to include with your response
- Campaign Contribution Certification (OPM Ethics Form 1)
- Cover Sheet
- Table of Contents
- Executive Summary
- Main Proposal Narrative
- Proposal Budget
- Most recent Organizational Budget
- Staffing Plan
- Statement of Assurances (Attachment B)
- D/HOH Support Program Attestation (Attachment D) or Cluster Selection & Comprehensive Program Attestation (Attachment G)
How to submit
- Method
- Electronic via Email
- Instructions
- Email to [email protected] with subject line OEC-26-B23S. Submit main body as a PDF in 12-point Times New Roman font, 1-inch margins, 1 1/2-line spacing, and budget template as a spreadsheet.