What the buyer needs
AI summaryThe government authority located in Topeka, KS, requires a vendor to provide collection property insurance services for approximately 118,771 historical artifacts. The scope of coverage must include museum, ethnographic, and donated archaeological items, non-donated archaeological items, transit, and loaned material at scheduled and unscheduled locations. Only USA-based organizations are eligible to submit proposals for this offsite contract. Bidders must submit all questions no later than October 13, 2026. The contract period will span two years, and the buyer is currently seeking proposals to determine the budget.
Scope of work
- Museum, archaeological donated, and ethnographic collection property insurance
- Archaeological items, other than donated, coverage
- Loaned material coverage at scheduled and unscheduled locations
- Transit coverage
- All Risk Coverage including breakage at 100 percent fair market value or replacement cost
Minimum qualifications
- Mandatory Bidder Registration with the State of Kansas approved before bid closing date
- Duly authorized representative of the insurance company pursuant to K.S.A. Chapter 40
- Insurance company properly licensed and admitted to transact insurance business in Kansas
- Agent affiliated with a licensed agency appointed by the insurer in the State of Kansas within 30 days after closing or effective date
Documents to include with your response
- Completed and signed Event Details document
- Completed, signed, and dated Transmittal Letter
- Signature Sheet
- Tax Clearance Certificate
- Immigration Reform and Control Certification
- Sexual Harassment policy
- Cost Sheet
- Technical Proposal
- Any Amendments or Supplemental forms provided
How to submit
- Method
- Electronic via email or courier
- Instructions
- Email to [email protected] with EVT0010918 and company name in subject line, or deliver separate sealed flash drives for technical and cost proposals to 900 SW Jackson, Room 1001 North, Topeka, KS 66612-1286.