What the buyer needs

AI summary

The government authority located in Sarasota, FL needs a USA-based vendor to provide all-inclusive specialty moving services for its museum and archives collections. The requested scope covers supervision, standard moving equipment, tools, protection materials, moving trucks, related charges, travel time, mileage, vehicles, and specialized moving for artwork, boxed archival records, working files, books, oversized archival records in flat boxes or large bound volumes, and oversized archival records in tubes. These collections include large maps, map cabinets, archival records, audio and moving picture film, rare and fragile books, and historical artifacts. Only USA organizations are eligible to bid, and the vendor must perform the work offsite at their own office premises. The buyer will hold a pre-bid meeting on October 6, 2026, and bidders must submit all questions no later than October 15, 2026. The buyer is looking for proposals regarding the budget, and the provided text does not state submission methods, submission deadlines, evaluation criteria, or the contract term.

Scope of work

All inclusive moving services including supervision, equipment, tools, trucks, travel time, mileage, and vehicles
Packing and moving services for historical artifacts, fine art, archival records, and books
Specialized moving services for artwork, boxed archival records, working files, and oversized records
Installation of the Bertha Palmer Stele and necessary hardware

How proposals are evaluated

Criterion	Weight / scoring
Lowest total bid price	Not specified

Minimum qualifications

Minimum 2 references demonstrating experience packing and moving historical artifacts or fine art for cultural institutions within the past 7 years
Joint venture construction contractors must register with Florida DBPR and state/local licensing agencies prior to bid due date
Personnel must pass FDLE CJIS criminal background checks for access to County facilities
Work force must be legally authorized to perform work in the United States

Documents to include with your response

Documentation attesting to joint venture formation (if applicable)
Completed forms and documents in the Vendor Questionnaire
Completed Pricing Table
Local & American Business Certification Form
Drug-free workplace program certification documentation (in the event of a tie)

How to submit

Method: Electronic via OpenGov Procurement portal
Instructions: Submit response electronically via OpenGov at https://procurement.opengov.com/portal/scgov, including completed Vendor Questionnaire forms and Pricing Table.