Artificial Intelligence (AI) Assisted Dictation Software
- Client
- Pennsylvania
- RFP Number
- SW-120301
- Posted
- 10/2/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to provide an artificial intelligence (AI) assisted dictation software platform for 100 to 150 employees to use during interactions with children, families, and case participants. The software must capture audio and generate accurate, multi-speaker transcripts and usable draft documentation in multiple languages, operating securely on agency devices both online and offline. Eligibility is restricted to onshore USA organizations, and the requested performance of work will occur offsite. The contract period will run for one year, and the buyer is soliciting budget proposals from applicants. Applicants may submit responses digitally by email or online. All questions regarding this opportunity must be submitted no later than October 9, 2026.
Key solicitation details
AI-extracted from AI Dictation Software for OCY.pdf. Confirm against the original documents before bidding.
Erie County Office of Children and Youth is soliciting proposals for artificial intelligence-assisted dictation software for approximately 100 to 150 agency employees. The solution will securely record, transcribe, and format contacts with children, youth, parents, and caregivers into 20 to 30 agency templates.
- Issued by
- Erie County Office of Children and Youth
- Questions due
- October 12, 2026, 5:00pm. EST
- Proposals due
- October 16th, 2026 at 10:30 AM
- How to submit
- Electronic via PennBid
- Submission details
- Submitted electronically via PennBid at https://pennbid.bonfirehub.com. Hand delivered, faxed, or emailed RFPs will not be accepted.
- Contract term
- One (1) year contract with the option of three (3) one (1) year renewals
- Place of performance
- Offsite / Erie County, Pennsylvania
- Funding
- Pennsylvania Child Protective Services Law, 55 Pa. Code Chapter 3130, Child Abuse Prevention and Treatment Act, HIPAA
How proposals are evaluated
| Solution fit and workflow | 20 points |
| Offline and field operation | 15 points |
| Transcription, speakers, and templates | 20 points |
| Security, privacy, and records | 15 points |
| Multilingual capability | 10 points |
| Company performance | 10 points |
| Implementation, training, and support | 10 points |
Scope of work
- AI-assisted recording, transcription, and documentation platform
- Offline and online secure audio recording capture
- Multi-speaker transcription accuracy and speaker distinction
- Configuration of 20 to 30 Erie OCY templates
- Multilingual support for recording and transcription
- Secure audio recording storage for 60 days
- Software, hosting, implementation, training, and ongoing support
Minimum qualifications
- USA Organization Only
- Demonstrated record of successful performance delivering comparable recording, transcription, and documentation services to government or regulated agencies
- Host services on certified government cloud infrastructure complying with FedRAMP Moderate or High baselines
- Data processing, routing, and temporary storage occurring exclusively within geographic boundaries of the United States
Documents to include with the bid
- RFP Form
- Non-Collusion Affidavit
- RFP Receipt Confirmation Page
- Annual un-redacted SOC2 TYPE II audit report
Source and verification
Original sourceCraxy AI summarizes this opportunity from the original listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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