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Revenue and Cash Management System

Alberta, CanadaDue Friday, October 30, 2026
Client
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RFP Number
SW-120327
Posted
10/3/2026
Category
Software, System and Application
Budget
Looking for proposal
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer requires a vendor to supply and implement a fully integrated revenue and cash management financial management solution. The requested scope includes software licensing or subscription services and professional services for property tax administration, utility accounts, general accounts receivable, cash receipting, digital self-service capabilities, online payments, and reporting. The solution must fully integrate with the County's existing Microsoft Dynamics 365 Finance and Operations system, undergo complete data migration, configuration, testing, and training, and achieve a target go-live date of January 1, 2028. Only onshore Canadian organizations are eligible to bid, and performance of the work will occur offsite. Vendors must register on the issuing authority's website to download the unwatermarked RFP. A pre-bid meeting will take place on October 8, 2026, and all questions must be submitted no later than October 15, 2026. The buyer is currently looking for proposals to establish the budget.

Key solicitation details

AI-extracted from 2026-043 Revenue & Cash Management System RFP.pdf. Confirm against the original documents before bidding.

Sturgeon County is issuing a Request for Proposals for a Revenue & Cash Management System as part of its Financial Systems Modernization initiative. The system will replace legacy platforms supporting property taxation, utility billing, accounts receivable, cash receipting, and citizen self-service. Bidding is open to single legal entities registered on the County's electronic bidding system.

Issued by
Sturgeon County
Issue Date of RFP
October 2, 2026
Pre-Bid Meeting (Teams)
October 8, 2026, 9:00:00 am (MST)
Deadline for Questions
October 15, 2026, 11:59:59 pm (MST)
Deadline for Issuing Addenda
October 22, 2026, 11:59:59 pm (MST)
Submission Deadline
Friday, October 30, 2026, 2:00:00pm local time
Minimum Requirements Review Estimated
November 10, 2026
Pricing Review Estimated
November 13, 2026
Anticipated notice of award
December 31, 2026
How to submit
Electronic via the bidding system
Submission details
Submitted electronically through the Sturgeon County E-Submission Portal. Proposal document must follow the prescribed format and be no more than 30 pages.
Contract term
Four (4) years, with an option in favour of the County to extend for three (3) additional two (2) year terms up to a maximum of ten (10) years.
Place of performance
Offsite
Insurance and bonding
Standard automobile insurance of at least $2,000,000; comprehensive general liability of at least $5,000,000 per occurrence; professional errors and omissions liability of at least $5,000,000; cyber liability of at least $5,000,000.

How proposals are evaluated

Requirements Score70%
Proposal Score20%
Pricing Score10%
Demonstration Score (Finalist Stage)70%
Reference Score (Finalist Stage)20%
Pricing Score (Finalist Stage)10%

Scope of work

  • Property Tax Administration and Billing
  • Utility Customer Accounts and Billing
  • General Accounts Receivable Customer Account and Billing
  • Cash Receipting and Cash Management
  • Citizen and Customer Digital Services and Self-Service Capabilities
  • Reporting and Analytics
  • Licensing or subscription services and professional implementation services
  • Integration with Microsoft Dynamics 365 Finance and Operations

Minimum qualifications

  • Proponent must be a single legal entity
  • Vendor account registration and plan taker status on Sturgeon County E-Submission Portal

Documents to include with the bid

  • Proposal Document
  • Solution Requirements Assessment (Excel)
  • Proposal Requirements (Excel)
  • Pricing Form (Excel)
  • Form of Agreement
  • Signed Submission Form
  • Health and Safety Questionnaire

Source and verification

Cached documents

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