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Website Hosting, Maintenance and Information Technology Support Service

Texas, USADue Friday, October 30, 2026
Client
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RFP Number
WD-16303
Posted
10/3/2026
Category
Web Design and Development
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The buyer requires website hosting, maintenance, and information technology support services to keep their website secure, fast, and reliable. The requested scope includes reviewing the current website and system architecture, providing security updates, backups, performance monitoring, content updates, desktop application support, and managing networks, computer systems, databases, and servers. Performance of the work will occur offsite. Eligibility is worldwide. Applicants must submit all questions no later than October 23, 2026. Responses can be submitted digitally via email or online, and the buyer is looking for proposals to determine the budget.

Key solicitation details

AI-extracted from CCSCT-IT-Website-Hosting-RFP-Oct2026.pdf. Confirm against the original documents before bidding.

Community Council of South Central Texas, Inc. is requesting proposals from qualified professional technology vendors for information technology support services and optional website hosting services. The agency seeks support for approximately 125 devices across 22 geographic locations to manage networks, servers, desktop applications, backups, and security. Qualified technology firms with extensive experience serving non-profit organizations are eligible to submit proposals.

Issued by
Community Council of South Central Texas, Inc.
Advertisement for Response to Proposal
October 5 – 16, 2026
Due date for Questions
5:00 p.m. October 23, 2026
Due date for proposals
5:00 p.m. Friday, October 30, 2026
Evaluation of Responses
November 2– 13, 2026
Approval by CCSCT Board of Directors
November 20, 2026
Notification to Respondents
No later than December 1, 2026
Contract Effective Date
January 1, 2027
How to submit
Digital via Email or Hard Copy Mail/Delivery
Submission details
Proposals must be submitted to Brittany Hensley, CFO, at Community Council of South Central Texas, Inc. in Seguin, Texas or via email. Proposals must not exceed ten pages.
Contract term
12-month period, with an option to renew for up to an additional 48 months
Place of performance
Administrative offices in Seguin, Texas, 22 facility locations in coverage area, or offsite

How proposals are evaluated

Approach and Methodology25 Pts
Experience of the Firm15 Pts
Project Staffing and Experience10 Pts
Satisfaction of Clients/End Users10 Pts
Pricing30 Pts
Historically Underutilized Business-HUB Designation10 Pts

Scope of work

  • Initial IT assessment and annual budget planning report
  • Desktop application support and help desk procedures
  • Server and workstation administrative services
  • Network administration services for switches, firewalls, and routers
  • Email management, security audits, and data backup policies
  • Engineering, planning, and design for IT system upgrades
  • Training and technical assistance for agency staff
  • Optional website hosting and website maintenance plan

Minimum qualifications

  • Qualified professional technology vendor
  • Extensive experience in providing technology services for a not-for-profit organization

Documents to include with the bid

  • Letter of Transmittal signed by authorized corporate officer
  • W9 (Federal and State taxpayer identification numbers)
  • Company profile
  • HUB, Small, Minority-owned, or Woman-owned business certificate (if applicable)
  • Description and methodology of proposed approach
  • Three client references (prefer at least one non-profit client)
  • Fixed fee cost schedule for 12 months and optional renewal periods
  • Explanation or declaration of contract terminations for default in past five years
  • Draft Contract Language

Source and verification

Cached documents

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