Document Control System
- Client
- Utah
- RFP Number
- SW-120323
- Posted
- 10/3/2026
- Category
- Software, System and Application
- Budget
- Looking for Proposal
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe buyer requires a vendor to provide a comprehensive electronic document control system. The scope includes managing the document control life cycle, enabling automated workflows, sending email notifications and escalations, facilitating ISO standard-based auditing with gap analysis, and allowing non-IT users to generate custom training and reports. Only onshore vendors based in the United States are eligible to submit proposals, and all work must be performed offsite. Vendors can submit their responses digitally via email or online, and the budget will be determined based on the submitted proposals. Vendors must submit all questions no later than October 08, 2026. The contract period for this agreement will last for five years.
Key solicitation details
AI-extracted from 2-Vendor Prerequisites - RFP Agency.pdf. Confirm against the original documents before bidding.
The buyer is seeking a vendor to provide a document control system for managing electronic document lifecycles, automated workflows, email notifications, ISO standard auditing, and report generation. The work is to be performed offsite over a contract period of five years. Vendors operating in the United States are eligible to submit proposals.
- Issued by
- State of Utah Division of Purchasing
- Questions due
- October 08, 2026
- How to submit
- Electronic via U3P, Email, or Online
- Submission details
- Cost responses must be submitted separately from technical responses. If claiming business confidentiality, submit one redacted copy and one non-redacted copy marked Protected Business Confidential.
- Contract term
- 5 years
- Place of performance
- Offsite
How proposals are evaluated
| Technical Response Evaluation | |
| Cost Response Evaluation |
Scope of work
- Document control life cycle management
- Process for revising, tracking, controlling, and distributing documents electronically
- Automated workflows to make routine business processes efficient and increase visibility
- Email alerts for notifications, reminders, and task escalations
- Standard-based auditing to ISO standards with gap analysis capabilities
- Creation of standard and custom training and reports by users without IT involvement
Minimum qualifications
- Certification of compliance regarding Anti-Boycott Actions (UCA 63G-27)
- Certification of no forced labor products or restricted foreign entity tech (UCA 63G-6a-121)
- Proof of compliance with FedRAMP or GovRAMP at time of solicitation for technology processing State data
- Agreement to DTS 5000-0002 Enterprise Information Security Policy
Documents to include with the bid
- Point-by-point technical response
- Separate cost response
- Claim of Business Confidentiality form (if requesting non-disclosure)
- Redacted copy of response (if submitting protected information)
- Redline edits in Microsoft Word format for any proposed changes to Standard Terms and Conditions
Source and verification
Cached documentsCraxy AI summarizes this opportunity from the source listing and available solicitation documents. Confirm submission instructions and amendments with the issuing source before responding.
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