Copier and Managed Print Services
- Client
- Paradise, California
- RFP Number
- EQU-20166
- Posted
- 10/7/2026
- Category
- Computer Supplies, Accessories and other Equipments
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedParadise Unified School District in Paradise, California, seeks proposals from USA-based vendors to provide copier and managed print services. The requested scope includes turnkey installation, full maintenance and support, hardware replacement, UniFLOW software and licensing, and consumable supplies for 15 brand-new copiers alongside existing district-owned equipment. Vendors must submit written proposals via email to Adam Vesely at [email protected] by October 21, 2026, at 3:00 p.m. PDT. All questions regarding the opportunity are due no later than October 9, 2026. Proposals must itemize specific hardware, financing, software, and per-page print costs as outlined in Exhibit A, and must include three references from public school districts in California. The District will award the contract to the vendor whose overall proposal best meets its needs, evaluating submissions based on price (40%) and references and experience (20%). Proposers must lock software and licensing costs for a fixed term of 66 months, with optional financing structures offered over the same 66-month duration.
Key solicitation details
AI-extracted from PUSD_Copier_and_MPS_RFP_2027-2032_Final.pdf. Confirm against the original documents before bidding.
Paradise Unified School District is issuing a Request for Proposal to consolidate all copy and managed print services into a single 66-month agreement. The contract includes turnkey installation, hardware replacement, maintenance, support, and consumable supplies. Proposals are open to qualified vendors who meet specified experience and reference requirements.
- Issued by
- Paradise Unified School District
- Request for Proposals Issued
- September 30, 2026
- Final Date for Questions
- October 9, 2026
- Publish Addendum (Q&A)
- October 14, 2026
- Proposals Due – Received Electronically
- October 21, 2026 - 3PM Pacific Time
- Anticipated Final Vendor Selection
- November 17, 2026
- Contract Start Date
- January 1, 2027
- How to submit
- Electronic via email
- Submission details
- Send proposals electronically to Adam Vesely no later than 3:00 p.m. PDT on October 21, 2026. Proposals MUST include a completed Exhibit A.
- Contract term
- 66 months, anticipated effective from January 1, 2027 through June 30, 2032
- Place of performance
- Paradise Unified School District (Paradise, CA)
How proposals are evaluated
| Price | 40% |
| Completeness of Proposal and Exceptions | 20% |
| Service, Support, and Supply Management | 20% |
| References and Experience | 20% |
Scope of work
- Turnkey installation of copiers and managed print services
- Hardware replacement for 13 brand new copy machines
- Hardware replacement for 2 new device copy machines
- Option for vendor purchase of 1 District-owned Ricoh copy machine
- Just-in-time inventory management and delivery of consumable supplies
- Fix and repair maintenance and support for copiers and printers
- End-user help-desk support and single point of contact
- UniFLOW software management, licensing, and support
Minimum qualifications
- Registered as a UniFLOW Authorized Partner for vendors supporting UniFLOW
- Three unique references from public school districts in California with 5+ school buildings, 1500+ students, and 1+ year servicing copy/print management
Documents to include with the bid
- Completed response sheet - Exhibit A
- Three unique public school district references
- Written exceptions to proposal specifications (if applicable)
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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