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Enterprise Software

KansasKansas, USADue Wednesday, November 4, 2026
Client
Kansas
RFP Number
SW-120526
Posted
10/8/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
—
Set-aside
—
Contact
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Description

AI Generated

The City of McPherson requires a comprehensive or integrated best-of-breed software solution to modernize its financial, human capital, and asset management functions. The buyer needs a cloud-based, secure SaaS system with a single point of entry, document management, mobile and ADA accessibility, and bi-directional integration with Esri ArcGIS Online and ArcGIS Enterprise. The scope includes providing implementation services, training resources, continuous support, and functionalities such as collaborative budget preparation and asset lifecycle tracking. Eligible bidders are USA-based onshore organizations with public sector experience, particularly with local governments. Submissions are evaluated based on price and cost-effectiveness (weighted at 20%), software fit, vendor experience, implementation approach, product demonstrations, and reference checks. Applicants must submit information in PDF format—preferably in 10 pages or less—via email, online, or hard copy to 400 E. Kansas Avenue by November 4, 2026.

Key solicitation details

AI-extracted from Vendor Invitation.pdf. Confirm against the original documents before bidding.

The City of McPherson is seeking information from qualified software providers to deliver a comprehensive software solution across Financial, Human Capital, and Asset Management areas. The solution may be provided as a single enterprise-wide solution or an integrated best-of-breed solution. Vendors with extensive public sector experience are invited to respond.

Issued by
City of McPherson
Due date
November 4, 2026
Anticipated award
December 15, 2026
How to submit
Electronic via email or hard copy
Submission details
Submit in PDF format, preferably in 10 pages or less, to Jamie Makatche, Financial Analyst, City of McPherson, 400 E. Kansas Avenue, P.O. Box 1008, McPherson, KS 67460.
Place of performance
City of McPherson, KS / Offsite
Insurance and bonding
Insurance and Indemnification listed under Additional Requirements

How proposals are evaluated

Alignment with project objectives & scope of work20%
Implementation strategy, support & training20%
System maintenance, scalability, and security20%
Vendor references and site-visits20%
Price and cost effectiveness20%

Scope of work

  • Recreation Management & Multi-Department Workflows
  • External Payments integration with General Ledger and Accounts Receivable
  • Workflow Automation and paperless processes
  • Agenda and Meeting Management
  • Fleet & Asset Management with lifecycle tracking
  • 311 & Work Orders for internal departments and citizens
  • Human Capital Management, Payroll, Benefits, and Scheduling
  • Financial Management, Procurement, Budgeting, and Reporting

Minimum qualifications

  • Extensive experience in the public sector, preferably with local government in Kansas or cities of similar size and scope

Documents to include with the bid

  • Brief company background and municipal experience
  • Brief description of proposed solutions and project management approach
  • Realistic implementation timeline
  • Pricing structure
  • Training and support services details
  • Vendor AI philosophy and policies
  • References from at least three municipal clients

Verify important details

Document check

Confirm submission instructions and amendments with the issuing agency before responding.

1 available fileDocuments checked

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