Fireworks Displays Service
- Client
- City of Webster Groves
- RFP Number
- MRB-57866
- Posted
- 10/9/2026
- Category
- Marketing and Branding
- Budget
- Looking for Proposals
- NAICS
- —
- Set-aside
- —
- Contact
- —
Description
AI GeneratedThe City of Webster Groves needs qualified pyrotechnic and aerial fireworks vendors to provide Class 1.3 Display Fireworks for three years. The selected vendor must conduct a fireworks display with a minimum finale of 250 shells at 9:15 p.m. every July 4th, list the grand total of shots, and complete post-display site cleanup. Qualified onshore USA pyrotechnic and aerial fireworks organizations are eligible to bid. Bidders must submit sealed proposals marked "Fireworks Display" containing a completed Bid Form and Bidder’s Declaration to Webster Groves City Hall, Attention: Stephanie Morello, 4 E. Lockwood, Webster Groves, MO 63119. Proposals must arrive by 10 a.m. on Monday, October 19, 2026, for public opening. Questions should be emailed to Director of Parks and Recreation James Boyd at [email protected] or directed to (314) 963-5600.
Key solicitation details
AI-extracted from 2026 Fireworks.pdf. Confirm against the original documents before bidding.
The City of Webster Groves is seeking proposals from qualified pyrotechnic and aerial fireworks vendors to provide aerial fireworks displays on July 4 each year. The contract will commence December 1, 2026, and run through July 31, 2029, with an option to extend for three additional years. Bidding is open to qualified contractors with at least five years of experience.
- Issued by
- City of Webster Groves
- Proposals due
- 10 a.m., Monday, October 19, 2026
- How to submit
- Sealed hard copy
- Submission details
- Proposals must be on company stationery, signed by an authorized officer, sealed, marked with "Fireworks Display", and delivered to City of Webster Groves, Attention: Stephanie Morello, #4 E. Lockwood, Webster Groves, MO 63119.
- Contract term
- December 1, 2026 through July 31, 2029, with an option to extend for an additional three (3) years to July 31, 2032.
- Estimated value
- Not to exceed $25,000.00 for the July 4 show.
- Place of performance
- Benny Gordon Recreation Center / Memorial Field, 33 E. Glendale, Webster Groves, MO 63119
- Insurance and bonding
- Worker's Compensation ($500,000 minimum). Comprehensive General Liability: Bodily Injury $1,000,000 per person / $3,000,000 per occurrence; Property Damage $1,000,000 per property / $3,000,000 per occurrence. Automobile Liability: Bodily Injury $500,000 per person; Property Damage $1,000,000/accident, $3,000,000 aggregate umbrella. Protective liability insurance designating City as Additional Insured ($1,000,000). Optional $20,000 Surety Bond if asked by City.
How proposals are evaluated
| The specialized experience and qualifications of the proposing firm | |
| The experience of the Contractor and key team members in managing displays of similar scope and magnitude, including training programs | |
| The past record of performance regarding control of costs, quality of work, and meeting schedules | |
| The capacity and capability of the firm to perform work within the established schedule | |
| Proximity to and familiarity with the City of Webster Groves | |
| Proposed cost of services |
Scope of work
- Provide Class 1.3 Display Fireworks displays on July 4 at 9:15 p.m. each year
- Ensure display shells are maximum three inches in diameter
- Provide a finale with a minimum of 250 shells
- Deliver all fireworks, mortar tubes, and mortar racks to the event site on the event day
- Comply with NFPA 1123 and NFPA 1126 standards
- Collect and remove all debris larger than two inches after each display
- Clean up the event site to the satisfaction of the City
- Meet with the Webster Groves Fire Department the week before and the day of each event
Minimum qualifications
- At least five (5) years of experience in fireworks display services
- Five professional references from within the past five years
- Have someone on staff certified to load and fire live fireworks
- Necessary capital, organization, and equipment to conduct and complete services
Documents to include with the bid
- Written proposal on company stationery signed by an authorized officer
- Statement of company name, principal manager, employee counts, and CVs of key team members
- Five professional references with client names and telephone numbers
- Statement of management procedures
- Statement of Bidder's Qualifications (notarized)
- Form B: Bid Summary (including detailed list of shells and cakes)
- Form C: Bidder's Declaration (notarized)
- Form D: Non-Collusive Affidavit of Prime Bidder (notarized)
- Financial Services General Information page
Verify important details
Document checkConfirm submission instructions and amendments with the issuing agency before responding.
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