About this opportunity
AI summaryThe Town of Mountain Village seeks an operator for the day-to-day management and operation of the Telluride Conference Center. Scope of work encompasses leadership, facility maintenance, food and beverage catering, event execution, community programming, and the preparation of an annual business plan and budget. The selected operator must also acquire and hold in its own name all necessary permits and licenses, including the liquor license. Eligibility is restricted to onshore United States entities to perform work onsite. Respondents submit proposals digitally online or via email, proposing both a fixed annual base fee and incentive fee structures.
Buyer and opportunity details
- Client
- The Town of Mountain Village
- Solicitation No.
- TCC 2026-1
Scope of work
- Day-to-day management, operating policies, and strategic leadership of the conference center
- Provision of a named on-site General Manager and staffing as employer of record
- Preparation and submission of an Annual Business Plan and monthly operating budgets
- Food, beverage, and catering services including menu pricing and banquet kitchen operations
- Holding and maintaining the liquor license and all required permits in the Operator name
- Planning and delivery of group and event bookings handed off by the Sales Director
- Active programming and delivery of community-facing events under an approved budget
- Facility maintenance, preventive maintenance planning, safety reporting, and emergency repairs
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Relevant experience and qualifications | 20% |
| Compensation proposal (Section 5.2 - structure and value, not lowest cost alone), proposed operating budget | 25% |
| Operator requirements outlined in Sections 5.3-5.8, including partnership with the Sales Director | 20% |
| First-year operating plan, budget, and transition plan | 20% |
| References and past performance (public-sector experience valued but not required) | 5% |
| Interview/Presentation (the named General Manager must participate) | 10% |
Minimum qualifications
- Experience managing comparable conference, event, or multi-use venues
- Ability to hold and maintain the liquor license in the Operator's own name
- Financial capacity and ability to meet the Agreement's insurance requirements
Documents to include with your response
- Qualifications and experience managing comparable conference, event, or multi-use venues
- First-year operating plan and budget with assumptions
- Approach to working with the Town's Sales Director
- Detailed transition plan for the period between award and contract start date
- Evidence of financial capacity and ability to meet insurance requirements
- Requested exceptions or comments on Exhibit A (Key Terms Summary)
- Compensation proposal including proposed Base Fee and Incentive Fee structure
- Identification of named on-site General Manager and any subcontractors or joint venture partners
- Disclosure of competing venues, commitments, or producer-role conflicts
Key dates
- Date Issued
- 11/5/2026
- Registration Opens
- 11/5/2026
- Questions Due
- 11/20/2026 5:00 PM
- Responses to Questions Posted
- 12/1/2026
- Proposal Deadline
- 12/16/2026 5:00 PM MST
- Anticipated Interviews
- 1/5/2027 – 1/8/2027
- Anticipated Notice of Intent to Award
- 1/11/2027
- Council approval expected
- February 18, 2027
- Anticipated Contract Start Date
- on or about 4/5/2027 (no later than 5/1/2027)
How to submit
- Method
- Electronic via BidNet
- Instructions
- Submitted electronically in PDF format via BidNet (https://www.bidnetdirect.com/colorado/townofmountainvillage). Proposals must identify subcontractors or joint venture partners and remain valid for 120 days.
Contract details
- Term
- Initial term of three (3) years with two (2) one-year renewal options
- Place of performance
- Telluride Conference Center, 580 Mountain Village Boulevard, Mountain Village, CO
- Insurance and bonding
- Operator: commercial general liability $3,000,000 per occurrence/$3,000,000 aggregate; workers' compensation and employers liability; employment practices liability $3,000,000; business auto $3,000,000; umbrella or excess $2,000,000; comprehensive crime $1,500,000; cyber $1,000,000 per occurrence; business personal property. Insurers rated A-VIII or better; deductibles not over $25,000; Town named additional insured.