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Cloud-Hosted Permit, License and Asset Management System for City Departments

City of BismarckNorth Dakota, USADue Sunday, February 28, 2027
Client
City of Bismarck
Solicitation No.
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Posted
10/23/2026
Category
Software, System and Application
Budget
Looking for Proposals
NAICS
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Set-aside
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Contact
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Description

AI Generated

The City of Bismarck seeks proposals for a comprehensive, cloud-hosted software system to manage permits, licensing, inspections, code enforcement, enterprise asset management, and work order workflows. The system must feature an online public portal, mobile capabilities for field operations, GIS and financial system integrations, and role-based security. Only onshore USA organizations are eligible to submit offsite performance proposals. Applicants must submit one computer file in PDF format along with one physical copy to the City of Bismarck by April 10, 2026, at 5:00 p.m. CST. Submissions must include vendor qualifications, a company profile, and a transparent cost proposal detailing the licensing model, initial contract term, and renewal pricing. A selection committee will score proposals using nine weighted criteria, including vendor qualifications (10%), scope responsiveness (10%), technical requirements (10%), system demonstrations (10%), and cost (10%).

Key solicitation details

AI-extracted from Permit License Asset Mgmt - RFP.pdf, Bismarck ND - RFP Permit License Asset Mgmt - Addendum 5.pdf, RFP ADDENDUM.pdf. Confirm against the original documents before bidding.

The City of Bismarck is seeking proposals for a comprehensive, cloud-hosted software solution to support permitting, licensing, inspections, code enforcement, and related regulatory workflows across multiple city departments. The City also seeks solutions supporting enterprise asset management and work order management, either integrated or standalone. Any interested qualified vendor may submit a proposal.

Issued by
City of Bismarck
RFP Issued
February 25th, 2026
Deadline for Questions
March 20th, 2026 at 5:00 p.m. CST
Date Questions Answered via Addendum
March 27th, 2026 at 5:00 p.m. CST
Proposal Deadline
April 10th, 2026 at 5:00 p.m. CST
Firm Interviews and Evaluation Period (Permitting & Licensing)
Extended through February 28, 2027
Anticipated City Commission Approval (Asset Management)
12/15/2026
Anticipated City Commission Approval (Permitting & Licensing)
April 20, 2027
How to submit
Electronic via email and sealed physical copy
Submission details
Proposals must be submitted as PDF computer files via email to [email protected] and 1 physical copy to 221 N 5th, Bismarck ND 58501 by April 10, 2026 at 5:00 p.m. CST. Cost proposal can be submitted as a separate document.
Contract term
Initial contract term with optional extensions
Place of performance
Bismarck, ND / Offsite

How proposals are evaluated

Vendor Qualifications and Experience10 %
System Demonstrations20 %
Cost Proposal10 %

Scope of work

  • Cloud-hosted Permit, License, and Land Management platform
  • Public-facing online customer portal for applications, status tracking, and payments
  • Mobile application with offline capabilities and GIS workflows for field staff
  • Enterprise Asset Management and Work Order Management functionality
  • Multi-department plan review and automated license renewal workflows
  • Full migration of historical permitting data and attachment documents
  • Integrations with ESRI GIS, Financial/ERP platform, and document management systems
  • System configuration, role-based staff training, and post-implementation stabilization

Minimum qualifications

  • Enterprise-grade, cloud-hosted Software-as-a-Service (SaaS) platform
  • Support Microsoft Entra ID Single Sign-On (SSO) and role-based access controls
  • Public portal compliance with WCAG 2.1 AA accessibility standards
  • Minimum of 3 references for each proposed solution (public-sector preferred)

Documents to include with the bid

  • Technical Proposal
  • Itemized Budget and Cost Proposal
  • Company Profile and Qualifications
  • Minimum 3 client references per solution submitted

Verify important details

Document check

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6 available filesDocuments checked

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