About this opportunity
AI summaryThe City of Taylor is soliciting proposals from qualified onshore independent contractors to provide offsite communications, social media management, graphic design, photography, videography, and website content services. The selected vendor will maintain website content, schedule four to six social media posts weekly, develop campaigns, and ensure adherence to city branding and accessibility standards. Eligible USA organizations must submit questions in writing to Daniel Sequin by November 11, 2026, at 2:00 PM. Proposals are due by November 17, 2026, at 2:00 PM. Submissions must include a corporate profile, portfolio with case studies, and fee confirmation aligning with the specified $2,200 monthly retainer and $60 hourly rate for preapproved out-of-scope work. The contract term is for 12 months with four optional annual renewals. The City will evaluate bids based on factors including bid price, the bidder's past relationship with the city, and local preference provisions for businesses located within city limits.
Buyer and opportunity details
- Client
- City of Taylor
- Solicitation No.
- 2027-3
Scope of work
- Execute social media content planning, calendar development, post drafting, and scheduling
- Create graphics, photographs, custom visual assets, and short-form videos/reels
- Monitor social media engagement and comments, and develop community awareness campaigns
- Maintain and enhance City and Tourism website content by creating and updating webpages
- Edit public communications content for clarity, accuracy, and consistency
- Post news releases, announcements, event information, and public notices
- Ensure content meets accessibility requirements, branding standards, and city policies
- Meet specific Service Level Agreement response times for emergency and time-sensitive notices
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Bid price | Not specified |
| Reputation of the bidder and of bidder's goods and services | Not specified |
| The quality of the bidder's goods or services | Not specified |
| The extent to which the goods or services meet the City's needs | Not specified |
| Bidder's past relationship with the City | Not specified |
Minimum qualifications
- Independent contractor status
- Verification of non-boycott of Israel (Texas Government Code Chapter 2270)
- Verification of non-boycott of energy companies (Texas Government Code Chapter 809)
- Verification of non-discrimination against firearm entities (Texas Government Code Chapter 2274)
- Compliance with prohibition on doing business with Iran, Sudan, or foreign terrorist organizations
Documents to include with your response
- Company Information Sheet
- Corporate Profile
- Portfolio & Case Studies
- Fee Confirmation
- References for three professional or municipal contacts
- W9
- City of Taylor Purchasing Rider
- Certificate of Insurance
- Completed HB1295 & Conflict of Interest forms
Key dates
- Bid Start Date
- 10/25/2026
- Questions due
- November 11, 2026 @2pm
- Bid Closing Date
- 11/17/2026 @ 2:00PM
How to submit
- Method
- Mail or hand delivery
- Instructions
- City of Taylor, Attn: Purchasing, 400 Porter St., Taylor, TX 76574. Envelopes must be marked with Bid Number, bid title, date, time of bid opening, and bidder's name.
Contract details
- Term
- 12-month base contract with 4 optional annual renewals
- Estimated value
- $2,200/mo retainer, $4,000/yr advertising budget, and $60/hr for out-of-scope work
- Place of performance
- Taylor, TX
- Insurance and bonding
- Commercial General Liability: $1,000,000 per occurrence, $2,000,000 general aggregate; Business Auto Liability: $1,000,000 combined single limit; Workers' Compensation: Statutory Limits, $1,000,000 each accident