About this opportunity

AI summary

The Town of Cave Creek, Arizona, is soliciting quotes for 100% remote Senior Contract Specialist services to support its Procurement Department. Qualified onshore U.S. contractors holding an active, eligible cooperative purchasing contract will provide temporary procurement administration support, research cooperative agreements, and manage contract records. The Town anticipates a 60-day assignment with a not-to-exceed budget of $16,000. Only vendors with an applicable existing cooperative purchasing agreement are eligible to respond. The Town will host an optional virtual pre-quote meeting on October 29, 2026, at 10:00 a.m. Arizona Time, and written questions must be submitted through OpenGov by November 4, 2026. Quotes detailing a fixed, all-inclusive hourly billing rate must be submitted electronically via the Town's OpenGov Procurement Portal by November 10, 2026, at 3:00 p.m. Evaluation will focus on cooperative contract eligibility, relevant public-sector experience, availability, and overall value.

Buyer and opportunity details

Client: Town of Cave Creek

Scope of work

Research cooperative purchasing agreements available through approved cooperative organizations
Locate and retrieve awarded contracts, solicitation documents, amendments, renewals, pricing schedules, and related documentation
Verify contract details, effective and expiration dates, renewal options, and awarded vendors
Create and maintain cooperative contract records in OpenGov Procurement platform
Upload supporting cooperative contract documentation and enter vendor/contract information
Assist with obtaining and tracking required Certificates of Insurance (COIs)
Maintain a shared tracking log and master inventory of agreements entered into OpenGov
Provide weekly progress reports and a final inventory and project status report

How proposals are evaluated

Criterion	Weight / scoring
Minimum Qualifications and Cooperative Contract Compliance	PASS/FAIL

Minimum qualifications

Active and eligible cooperative contract covering proposed services and hourly rate
Independent, authorized access to cooperative purchasing resources
Experience in public-sector procurement and contract administration
Knowledge of cooperative purchasing agreements and applicable documentation requirements
Experience researching, reviewing, and organizing government contracts
Proficiency with electronic contract management platforms (OpenGov experience preferred)
Ability to work independently, maintain accurate records, and meet established deadlines
Remote availability during Town business hours (Monday through Thursday, 7:00 a.m. to 5:00 p.m., Arizona Time)

Documents to include with your response

Proposed Senior Contract Specialist's résumé
Applicable cooperative contract information and awarded pricing schedule
Documentation verifying proposed hourly rate and labor classification
Completed OpenGov Vendor Questionnaire
Completed pricing table with all-inclusive hourly billing rate

Key dates

Pre-Quote Meeting and Question-and-Answer Session: October 29, 2026, at 10:00 a.m. Arizona Time
Questions due: November 4, 2026
Quote Due Date / Time: Tuesday, November 10, 2026 at 3:00 pm
Estimated Start Date: Upon Contract Approval and Notice to Proceed

How to submit

Method: Electronic via the Town of Cave Creek's OpenGov Procurement Portal
Instructions: Submit quotes electronically through OpenGov Procurement Portal by the published deadline, including Vendor Questionnaire responses, supporting documentation, and the completed pricing table.

Contract details

Term: 60 calendar days from Notice to Proceed, with one optional 30-calendar-day extension
Estimated value: Not-to-exceed budget of $16,000
Place of performance: 100% Remote
Insurance and bonding: Track Certificates of Insurance (COIs) for vendors, including contacting vendors, documenting requests, uploading received certificates, and identifying expired coverage.