About this opportunity
AI summaryThe Weston Board of Education is seeking proposals from onshore US communications and public engagement consultants to develop and implement a communications and community engagement strategy. The selected consultant will support public messaging regarding the proposed construction of a new Weston Middle School, represent the project at public meetings, manage public inquiries, and assist in preparing information materials for an upcoming referendum. Work will be performed offsite. Applicants must submit a completed Bid Proposal Form, contact information, company history, references for at least three similar projects, a signed equal opportunity Statement of Policy, and an executed Non-collusion Affidavit. The successful vendor must satisfy background check and drug testing requirements and meet specific insurance mandates, including general liability, commercial auto, workers' compensation, and umbrella liability. Proposals are due by November 10 at 10:00 AM, and the Board tentatively intends to award the bid by November 20.
Buyer and opportunity details
- Client
- Weston Board of Education
- Solicitation No.
- 27-003 BOE
Scope of work
- Review existing project materials including facilities studies, educational specifications, cost estimates, and presentations
- Develop a comprehensive communications and community engagement plan including key messages, target audiences, and proposed schedule
- Identify information gaps and recommend ways to improve public understanding of the project
- Develop clear, accessible public information materials, fact sheets, FAQs, presentations, newsletters, and website content
- Assist in communicating project costs, financing assumptions, state reimbursement, and taxpayer impacts
- Represent the project at public meetings, community forums, and informational sessions, serving as a point of contact for public inquiries
- Assist in preparing a coordinated package of public information in advance of the referendum
- Track recurring questions, concerns, and feedback and recommend follow-up communications
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Previous experience and references for similar completed work | Not specified |
| Ability and capacity based on character, integrity, reputation, and experience | Not specified |
| Compliance with federal, state, and local laws including licensing | Not specified |
| Ability to meet the project delivery schedule | Not specified |
| Proposed Fee | Not specified |
| Involvement in litigation | Not specified |
Minimum qualifications
- Experience in strategic communications, public relations, and community engagement
- Experience in public school construction, municipal facilities, or public-sector capital projects
- Experience communicating complex educational, facilities, construction, and financial information
- Experience serving as an external representative/spokesperson and facilitating public meetings
- Experience working collaboratively with public agencies, elected officials, administrators, and technical professionals
- Experience supporting public information efforts associated with a referendum or public approval process
- Compliance with applicable federal, state, and local laws and licensing requirements
Documents to include with your response
- Completed and fully executed Bid Form (Exhibit C)
- Consultant Identity and Contact Information (Exhibit D-1)
- Consultant's History and General Qualifications (Exhibit D-2)
- References for at least three similar completed or ongoing projects (Exhibit D-3)
- Descriptions of pending/threatened litigation, arbitration, or judgments (Exhibit D-4)
- Signed Statement of Policy re: Equal Opportunity (Exhibit F)
- Completed and Executed Non-collusion Affidavit (Exhibit G)
- Audited statement of the financial conditions of the company
- List of names and addresses of proposed subcontractors (if applicable)
- Work samples of communications plans, public information materials, or presentations
Key dates
- Bids due
- November 10 at 10:00am
- Bid Deadline
- 10:00 AM on November 10
- Tentative award date
- November 20th
- Bids received by date
- 10:00am on November 10, 2026
How to submit
- Method
- Mail in sealed envelopes
- Instructions
- Delivered in sealed envelopes clearly marked with the consultant's name/address and 'Response to RFP 27-003 BOE, Weston Middle School Communications and Community Engagement Services' to Business Office, Central Office, Weston Board of Education, 24 School Road, Weston, CT. 06883.
Contract details
- Place of performance
- Weston, CT
- Insurance and bonding
- Workers Compensation with $500,000 limits; Commercial General Liability ($1,000,000 occurrence, $1,000,000 personal/advertising injury, $2,000,000 general aggregate, $2,000,000 products/completed ops aggregate) naming Town of Weston and Board as additional insureds; Commercial Auto ($1,000,000 combined single limit); Umbrella Liability ($5,000,000 occurrence/aggregate).