About this opportunity
AI summaryThe City of Sacramento Department of Convention and Cultural Services requires an event producer to plan, coordinate, and execute the entertainment and production elements for a one-evening festival-style concert. The concert celebrates the 100th anniversary of the Sacramento Memorial Auditorium on February 20, 2027. Work includes artist procurement and contracting, production coordination, day-of-show logistics, stage management, and stagehand labor coordination across multiple auditorium spaces. Eligibility is restricted to USA-based organizations with demonstrated experience producing live music or festival events, contracting artists, and managing multiple performance spaces. Proposals must include an experience section of up to six pages, team member credentials, three references, insurance confirmation, and a detailed fee proposal covering management fees, permitting costs, and any proposed revenue share. Bidders must identify proposed stagehand staffing levels, anticipated work hours, labor rates, and subcontractor types. Performance of the work will be offsite.
Buyer and opportunity details
- Client
- City of Sacramento Department of Convention and Cultural Services
Scope of work
- Procurement and contracting of local bands, DJs, historians/storytellers, and other talent
- Establish and maintain master entertainment schedule and contact lists
- Create production and technical requirements for all event spaces
- Coordinate and rent backline and production equipment
- Provide qualified stage managers for performance spaces
- Contract with and supply union stagehand labor, schedules, and supervision
- Contract with and supply security services listed on Sacramento Police Department Master Patrol list
- Provide on-site Event Producer/Production Lead and handle day-of-show logistics
Minimum qualifications
- Demonstrated experience producing live music and/or festival-style events
- Experience working with local and regional performers and negotiating artist contracts
- Experience managing multiple performance spaces simultaneously
- Strong production and stage management capabilities
- Experience supervising and coordinating stagehand crews for multiple stages
- Knowledge of live sound, backline, staging, and event production requirements
- Ability to acquire appropriate insurance coverage meeting City requirements
- Security personnel listed on Sacramento Police Department Master Patrol list at time of service
Documents to include with your response
- Experience Section (Maximum 6 pages total)
- Personnel credentials, biographies, and team key partner qualifications
- Names, addresses, and phone numbers for at least 3 references
- Vision and Project Approach for Celebration Section (Maximum 8 pages total)
- Proposed project schedule and Day of Show schedule
- Production, stage management, security, and stagehand staffing plans
- List of expected subcontractor services, rental needs, and requested City equipment/services
- Detailed Fee Proposal including labor, equipment, management fees, and payment schedule
- Confirmation of ability to provide required Certificate of Insurance
Contract details
- Place of performance
- Sacramento Memorial Auditorium, Sacramento, California
- Insurance and bonding
- Commercial general liability and other insurance required by the City; Certificate of Insurance required prior to commencing services; subcontractors must maintain appropriate coverage.