About this opportunity
AI summaryThe buyer requires a vendor to provide a translation management system (TMS) and computer-aided translation (CAT) platform. The requested system must scale translation demand, enhance efficiency, and support document management, web integration with Drupal, automated workflow tracking, automated desktop publishing, audio/visual transcription and captioning, and customizable use of translation memory and artificial intelligence. Performance of the work will be offsite. Only onshore USA organizations are eligible to bid. All questions must be submitted no later than November 11, 2026, and the contract period will be for two years. Applicants must submit a proposal for the budget.
Buyer and opportunity details
- Client
- City of Somerville, Massachusetts
- Solicitation No.
- 27-26
Scope of work
- Provide a customizable Translation Management System (TMS) and Computer Aided Translation (CAT) platform
- Integrate translation memory and artificial intelligence on a project-by-project basis
- Provide document management with automated file naming conventions and versioning
- Enable Drupal web integration and user-friendly project management interface
- Provide automated tracking of workflow stages and deadlines
- Provide automated desktop publishing for multiple file types, scripts, and languages
- Import existing resources including term bases, translation memories, and bitext
- Support transcription and captioning for audio and visual content
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Factor 1: System, Workflows, Automations | Not specified |
| Factor 2: Training and Technical Support | Not specified |
| Factor 5: Invoicing, Reporting, Analytics | Not specified |
Minimum qualifications
- Demonstrated experience providing, implementing, and supporting a TMS/CAT platform
- Ability to support multiple users, translation memory, and complex workflows
- Must be an Equal Opportunity Employer
- Must comply with Somerville Living Wage Ordinance requirements
- Must be in good standing regarding tax returns and municipal charges
Documents to include with your response
- Cover Letter signed by authorized official
- Acknowledgement of Addenda
- Quality Requirements Form
- Somerville Living Wage Form
- Certificate of Signature Authority
- Reference Form
- Supplier Diversity Form
- Non-Collusion Form and Tax Compliance Certification
- Price Form
- Certificate of Good Standing
Key dates
- RFP Issued
- 10/28/26
- Questions due
- 11/11/26 by 2PM EST
- Proposals due
- 11/25/26 by 2PM EST
- Anticipated Contract Award
- 12/30/26
- Est. Contract Start Date
- 01/01/27
- Est. Contract Completion Date
- 12/31/27
How to submit
- Method
- Sealed hard copy package or online via BidExpress.com
- Instructions
- Submit two separate sealed envelopes (one Non-Price Technical Proposal containing 1 original and 1 USB drive, and one Price Proposal containing 1 original and 1 USB drive) inside one sealed package, or submit online via BidExpress.com. Deliver to Joey Hustins, Deputy CPO, City of Somerville.
Contract details
- Term
- One-year base period from 01/01/27 to 12/31/27 with a 2-year optional renewal.
- Place of performance
- Somerville, MA and offsite or designated locations.
- Insurance and bonding
- Comprehensive General Liability insurance and Workers Compensation coverage pursuant to Chapter 152 of the Massachusetts General Laws.
- Funding
- MGL Chapter 30B