About this opportunity
AI summaryEssex County is soliciting proposals for a Correctional Electronic Health Records Software System to manage patient treatment, computerized provider order entry, and flexible reporting. The contractor must supply the software system along with installation, integration, training, implementation, and ongoing technical support. The system must interface with the offender management software, pharmacy vendor, and lab vendor while supporting intake documentation, sick call tracking, inventory tracking for medications and equipment, and a built-in financial component for chargeable items. Only USA organizations performing work offsite are eligible to bid. Proposals can be submitted electronically through Essex County VSS or by delivering one hard copy and one USB in a sealed package to the Essex County Purchasing Agent by November 12, 2026, at 2:00 P.M. Submissions must include executed non-collusion bid certificates and contain four specific sections addressing vendor experience, contract terms, desired functionality, and implementation and technical support methods.
Buyer and opportunity details
- Client
- Essex County Board of Supervisors
Scope of work
- EHR Software System
- System Installation
- System Integration
- User Training
- Implementation Support
- Ongoing Technical Support
- Interfaces with Offender Management System, Pharmacy, and Lab Vendor
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory Elements: Adherence and Responsiveness to all Criteria | Not specified |
| Technical Quality: Expertise and Experience | 20 points |
| Technical Quality: Functional Requirements defined in the RFP | 20 points |
| Technical Quality: Responsiveness, completeness and thoroughness of vendor's submitted requirements | 20 points |
Documents to include with your response
- Vendor Responsibility Questionnaire
- Certification of Compliance with Iran Divestment Act
- Non-Collusive Bidding Certification
- Transmittal Letter
- Technical Proposal
- Cost Proposal on Pricing Form
Key dates
- Questions due
- six (6) days before the opening date
- Proposals due
- 2:00 P.M. on November 12, 2026
How to submit
- Method
- Electronic via Essex County VSS or sealed hard copy with USB
- Instructions
- RFPs may be submitted electronically via Essex County VSS or mail one (1) hard copy and one (1) USB of the proposal in a sealed package marked SEALED PROPOSAL - Correctional Electronic Health Records Software System to Essex County Purchasing, PO Box 217, 7551 Court Street, Elizabethtown, New York 12932.
Contract details
- Place of performance
- Essex County Public Safety, 702 Stowersville Road, Lewis, NY 12950
- Insurance and bonding
- Statutory Workers' Compensation and Employers' Liability Insurance, Professional Liability Insurance, and Commercial General Liability Insurance. The County must be listed as an additional insured on a primary and non-contributory basis.