About this opportunity
AI summaryThe government authority located in New York requires a vendor to provide arc flash and coordination study services for its electrical distribution system offsite. The scope includes, but is not limited to, studies for switchgear, switchboards, panelboards, motor control centers, power distribution units, uninterruptible power supplies, automatic transfer switches, and transformers. Only USA-based onshore organizations are eligible to bid. Interested vendors must submit their responses digitally via email or online, and the budget calls for proposals. All questions regarding the opportunity must be submitted no later than November 13, 2026. The resulting contract will carry a performance term of one year.
Buyer and opportunity details
- Client
- New York State Department of Corrections and Community Supervision
- Solicitation No.
- FR-2026-04
Scope of work
- Arc flash hazard study for electrical distribution system
- Coordination study for electrical systems and equipment
- Inspection and testing of switchgear, switchboards, panelboards, motor control centers, PDUs, UPS, ATSs, and transformers
Minimum qualifications
- Maintain a business establishment with adequate inventory of product offered
- Financially stable and able to substantiate financial statements
- Attendance at mandatory site visit prior to bid submission
Documents to include with your response
- Completed Bid Signature Page
- Individual, Corporation, Partnership, or LLC Acknowledgement
- MWBE / EEO / SDVOB Forms as applicable
- Vendor Responsibility Questionnaire
- Certificate of Insurance
- Proof of Compliance with Workers Compensation Coverage Requirements
- Proof of Compliance with Disability Benefits Coverage Requirements
- Bid Price Page
- Procurement Lobbying Certification
- Form ST-220-CA Contractor Certification Form
Key dates
- RSVP Deadline for Site Visit
- November 13, 2026 at 1:00 p.m. ET
- Mandatory Site Visit
- November 17, 2026 at 9:00 a.m. ET
- Written Bidders Questions Deadline
- November 25, 2026 by 1:00 p.m. ET
- NYSDOCCS Issues Answers to Questions (estimated)
- On or about December 9, 2026
- Bids Due
- December 16, 2026 by 1:00 p.m. ET
How to submit
- Method
- Sealed hard copy submission
- Instructions
- Email or facsimile bid submissions are not acceptable. Submit physical bid packages as outlined in the solicitation checklist.
Contract details
- Term
- 01/15/2027 – 01/15/2028
- Place of performance
- Franklin Correctional Facility, 62 Bare Hill Rd., Malone, NY 12953
- Insurance and bonding
- General Certificate of Insurance, Proof of Workers Compensation Coverage (Form CE-200, C-105.2, U-26.3, SI-12, or GSI-105.2), and Disability Benefits Coverage (Form CE-200, DB-120.1, or DB-155).
- Funding
- New York State Finance Law §139-j, §139-k, §139-l, §139-m, §163, Tax Law §5-A, and Executive Orders 16 and 177