About this opportunity
AI summaryThe City of Beaumont requires a vendor to provide carnival operator and ticketing services for the Cherry Festival. The selected operator must deliver a family-oriented midway with amusement rides, games, and attractions, alongside a comprehensive ticketing system for advance online sales and in-person event transactions. Duties include ticket validation, mobile-friendly electronic delivery, cash and credit processing, and supporting the city's marketing efforts with ride descriptions and promotional materials. Only USA-based contractors with demonstrated experience and proper state contractor licensing are eligible to apply. Applicants must submit one digital color copy of the proposal and one digital copy of the cost proposal in PDF format via PlanetBids. Questions must be submitted through the PlanetBids Q&A portal by November 17, 2026. The contract term spans three years, and the buyer is seeking proposal pricing.
Buyer and opportunity details
- Client
- City of Beaumont
- Solicitation No.
- 26-23
Scope of work
- Provide, install, operate, and remove a complete carnival midway
- Provide amusement rides, games, and attractions for various ages
- Provide online advance and in-person event ticketing and validation system
- Submit preliminary and final carnival site layout plans
- Provide power generators and electrical distribution equipment
- Provide cash and electronic payment processing at the event
- Provide promotional materials, logos, and ride photos to the City
- Provide daily inspections, cleanup, and post-event revenue reporting
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responsiveness and completeness of RFP | 20 |
| Related experience and previous projects | 30 |
| Demonstrative Skills and Credentials | 30 |
| Cost and Cost Effectiveness | 20 |
Minimum qualifications
- Proper state contractors licensing
- Demonstrated knowledge and experience to provide the required services
- Experience operating carnivals of similar attendance, duration, and complexity
- Personnel meeting required qualifications, experience, and certifications
Documents to include with your response
- Cover Letter
- Contractor Profile
- References
- Scope of Services
- Project Schedule (CPM)
- Cost Proposal
- Additional Information
- Exceptions to Standard Agreement (if applicable)
Key dates
- Questions submitted on Planet Bids deadline
- November 17, 2026 @ 11AM
- Interviews (if required)
- January 4-7, 2027
- Award Date (Tentatively)
- January 19, 2027
How to submit
- Method
- Electronic via PlanetBids portal
- Instructions
- Submit one digital color copy of proposal and one digital copy of cost proposal separately in PDF format on PlanetBids. Proposals must follow specified section page limits and use minimum 12-point font.
Contract details
- Term
- Three (3) years covering the 2027, 2028, and 2029 Cherry Festivals, with an option to extend for up to two additional one-year periods.
- Place of performance
- Beaumont, CA
- Insurance and bonding
- Commercial general liability minimum $2,000,000 per occurrence naming City of Beaumont as additional insured; Business Auto Coverage minimum $1,000,000 per accident; State-required Workers Compensation insurance.
- Funding
- Drug-Free Workplace Act of 1990; California Amusement Rides Safety Law; applicable prevailing wage laws