About this opportunity
AI summaryThe Ministry of Environment and Parks seeks a contractor to deliver site remediation file digitization services, converting paper and electronic records into PDF formats. The selected vendor will process files from secure storage facilities across fiscal year 2026–27 to March 31, 2027, including reports with maps, color photos, bound hard-cover reports, flash drives, CDs, and floppy disks. Only registered Canadian organizations performing offsite work are eligible to bid. Proponents must submit proposals via BC Bid electronic submission before November 27, 2026, at 2:00 PM Pacific Time, with questions directed in writing to the official contact. Evaluation will involve assessing mandatory criteria, including language and required forms, followed by weighted criteria such as capabilities and experience to determine the highest overall ranking. The authorized expenditure during the contract term will not exceed $250,000.
Buyer and opportunity details
- Client
- Ministry of Environment and Parks
- Solicitation No.
- 235455
Scope of work
- Digitize site remediation records including paper sheets, bound reports, binders, and over-sized maps adhering to DGI Standard
- Digitize electronic files stored on flash drives, CDs, and floppy disks
- Dismantle bound hard cover books for digitization occasionally upon request
- Track boxes to provide priority scanning for Site Information and Freedom of Information requests
- Provide pick up and return shipping of boxes
- Deliver a quality assurance plan within 30 days
- Maintain required security, confidentiality, and ensure all records are stored and accessed in Canada only
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Desired Capabilities | 40 |
| Desired Experience and Approach | 50 |
| Price | 10 |
Minimum qualifications
- Pass security screenings for natural persons, subcontractors, and key personnel prior to entering into contract
- Produce a Tax Verification Letter during contract finalization if required
- Minimum score of 25 points on Desired Capabilities
- Minimum score of 35 points on Desired Experience and Approach
Documents to include with your response
- Appendix B: Proposal Response Form
- Submission Declaration signed by an authorized representative
- Referee information for reference checks upon request
- Tax Verification Letter upon request prior to contract execution
Key dates
- Issue Date
- October 30, 2026
- Closing Date and Time
- November 27, 2026, 2:00 PM Pacific Time
How to submit
- Method
- Electronic via BC Bid
- Instructions
- Submissions must be submitted electronically using BC Bid by pre-authorized electronic bidders registered with a Business BCeID. Maximum attachment size uploaded to BC Bid is 500 MB (or 20 MB or less if submitted by email where permitted). Must include Appendix B: Proposal Response Form.
Contract details
- Estimated value
- $250,000
- Place of performance
- Canada