About this opportunity
AI summaryThe U.S. Government Publishing Office seeks document conversion and scanning services requisitioned by the U.S. Army Corps of Engineers under Program 858-S. The contractor must perform document preparation, scanning, optical character recognition conversion, PDF creation, file naming, indexing, packing, and distribution offsite. Deliverables include text-searchable, lossless PDF/A, TIFF, or JPEG 2000 files as single- or multiple-page documents, alongside secure on-site document disposal through crosscut shredding. Only onshore U.S. organizations are eligible to bid, and subcontracting is prohibited. Bidders must email bids to [email protected] before 11:00 a.m. Eastern Time on November 16, 2026, specifying the program number and bid opening date in the subject line. The single-award requirements contract begins upon award in December 2026 and ends November 30, 2027, with one optional 12-month extension period.
Buyer and opportunity details
- Client
- U.S. Government Publishing Office
- Solicitation No.
- 858-S
Scope of work
- Document preparation, handling, disassembly, and clean-up services
- FADGI Three Star compliant scanning of text, line matter, photos, slides, and negatives
- Optical Character Recognition (OCR) conversion to PDF Image Only format
- Section 508 compliant file creation and standardized file naming
- File upload to GPO filesharing or saving to Government-furnished hard drives
- Secure destruction and crosscut shredding of furnished paper documents
- Daily scanner performance monitoring using DICE Device Level Targets
- Monthly production operations reporting and page tracking
Minimum qualifications
- Must meet all employment requirements set by the National Archives and Records Administration (NARA)
- Must have a backup facility capable of producing required products if unable to perform at primary site for longer than 24 hours
- Must demonstrate scanner performance meeting FADGI Three Star requirements using DICE Device Level Target
- No subcontracting allowed
Documents to include with your response
- Signed bid form with completed Schedule of Prices
- Preaward production plans (Contingency Plan, Security Control Plan, Disposal of Waste Materials Plan) upon request
Key dates
- Bid opening
- 11:00 a.m., Eastern Time (ET), on November 16, 2026
- Microsoft Teams live stream link request deadline
- one (1) hour prior to the bid opening date and time
How to submit
- Method
- Instructions
- Bids must be emailed to [email protected] with the program number and bid opening date specified in the subject line.
Contract details
- Term
- Date of Award (for December 2026) and ending November 30, 2027, plus one (1) optional 12-month extension period
- Place of performance
- Contractor facility; hard drive deliveries f.o.b. destination to one address in Alexandria, VA